Review Vacancy
AgencyEducation Department, State
TitleBusiness Systems Analyst 1, Business Systems Analyst Trainee 1, Business Systems Analyst Trainee 2 (NY HELPS) Box PIMS-928/51780
Occupational CategoryFinancial, Accounting, Auditing
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $66951 to $85138 Annually
Duties Description The New York State Education Department’s (NYSED) Office of Performance Improvement and Management Services (PIMS) is seeking candidates for a Business Systems Analyst 1 position in the Office of Information Technology Services, to support the Office of Special Education. Reporting to the Business Systems Analyst 2, the incumbent will collaborate with stakeholders, developers, and other IT professionals to ensure that systems meet the needs of the Office of Special Education. Duties of this position include, but are not limited to, the following:
• Assist in analyzing and documenting business processes, workflows, and data requirements related to special education programs and services, identifying areas for improvement and optimization;
• Participate in requirements gathering sessions with program managers, subject matter experts, and end-users within the Office of Special Education to capture and validate business requirements for new or enhanced information systems;
• Contribute to the development of functional specifications, system design documents, and user documentation for special education information systems, ensuring alignment with state and federal regulations, such as the Individuals with Disabilities Education Act (IDEA) and the Family Educational Rights and Privacy Act (FERPA);
• Support user acceptance testing, training, and change management activities to facilitate the adoption of new or enhanced systems within the Office of Special Education;
• Maintain up-to-date documentation for systems, processes, and procedures related to special education information systems, ensuring compliance with departmental standards and policies;
• Participate in special projects, committees, or working groups focused on improving the department's information systems and business processes related to special education programs and services;
• Perform other related duties, including research, data analysis, and report preparation to support the overall business analysis efforts for special education information systems; and
• Perform other duties as assigned.
Minimum Qualifications MINIMUM QUALIFICATIONS:
NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS:
To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:
• Appointment to Business Systems Analyst Trainee 1: A bachelor’s degree or higher
• Appointment to Business Systems Analyst Trainee 2: A bachelor's degree and one year of professional business analysis experience, which includes: eliciting requirements as the foundation for the solution to the organization's business needs; identifying solutions aimed at improving the efficiency and effectiveness of the system, business process, or product/service to fulfill the business requirements; describing in a written document what the system, process, or product service must do in order to satisfy the established business requirements; validating requirements throughout the product/system development life cycle (SDLC); and developing test plans/scenarios and logical designs, testing the scenarios, reviewing test results, identifying constraints and risks, and/or communicating with stakeholders. *
• Appointment to Business Systems Analyst 1: a bachelor’s degree or higher and possess at least 2 years of professional experience that meets the following qualifications: https://www.cs.ny.gov/pco/pco-title-details/title-info.cfm?jobcode=0816100
*Substitutions: a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
All candidates that have taken and passed the most recent Professional Career Opportunities (PCO) exam are encouraged to apply.
COMPETITIVE MINIMUM QUALIFICATIONS:
Reassignment: Candidates must have one year of permanent competitive or 55b/c service as a Business Systems Analyst 1.
Section 70.1 Transfer to Business Systems Analyst 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-16 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Candidates must also possess the following qualifications to qualify for transfer: https://www.cs.ny.gov/pco/pco-title-details/title-info.cfm?jobcode=0816100
Section 70.1 Transfer to Business Systems Analyst Trainee 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-11 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.
Section 70.4 Transfer to Business Systems Analyst Trainee 1: Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to Business Systems Analyst Trainee 1 if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title SG-11 or higher AND have standing on the Professional Career Opportunities (PCO) eligible list AND possess a bachelor’s degree.
Section 70.4 Transfer to Business Systems Analyst 1: Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to Business Systems Analyst 1 if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title SG-16 or higher AND have standing on the Professional Career Opportunities (PCO) eligible list and possess the following qualifications to qualify for transfer: https://www.cs.ny.gov/pco/pco-title-details/title-info.cfm?jobcode=0816100.
Section 52.6 Transfer Business Systems Analyst 1: Candidates must have one year of permanent competitive or 55b/c service in a title allocated SG-16 or higher eligible to transfer under Section 52.6 of the Civil Service Law. Candidates must also possess the following qualifications to qualify for transfer: https://www.cs.ny.gov/pco/pco-title-details/title-info.cfm?jobcode=0816100
For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm
55b/c Appointment: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess a current 55b/c eligibility letter and the following minimum qualifications:
• Appointment to Business Systems Analyst Trainee 1: A bachelor’s degree or higher
• Appointment to Business Systems Analyst Trainee 2: A bachelor's degree and one year of professional business analysis experience, which includes: eliciting requirements as the foundation for the solution to the organization's business needs; identifying solutions aimed at improving the efficiency and effectiveness of the system, business process, or product/service to fulfill the business requirements; describing in a written document what the system, process, or product service must do in order to satisfy the established business requirements; validating requirements throughout the product/system development life cycle (SDLC); and developing test plans/scenarios and logical designs, testing the scenarios, reviewing test results, identifying constraints and risks, and/or communicating with stakeholders. *
• Appointment to Business Systems Analyst 1: a bachelor’s degree or higher and possess at least 2 years of professional experience that meets the following qualifications: https://www.cs.ny.gov/pco/pco-title-details/title-info.cfm?jobcode=0816100
*Substitutions: a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
Additional Comments CONDITIONS OF EMPLOYMENT:
This will be a permanent, competitive appointment or a permanent, non-competitive appointment. For 55b/c appointment, candidates must possess the minimum qualifications, a current 55b/c eligibility letter and is subject to verification of applicant eligibility. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of education and experience will be required at the time of interview for all candidates. This position allows for the opportunity to telecommute up to 30% each bi-weekly pay period. Federal law may impose additional requirements or restrictions regarding positions that receive federal funding.
This position may be filled as a traineeship. The starting salaries for this position are outlined below.
• $53,764 (Trainee 1- NS equated to SG-14)
• $59,994 (Trainee 2- NS equated to SG-16)
• $66,951 (Full Performance level SG-18)
This position leads to a maximum salary of $85,138 based on annual performance advances and traineeship advances. For current New York State employees, salary is based on the candidate’s salary at the time of hire. Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary.
APPLICATION: Qualified candidates should send a resume and letter of interest by May 19, 2025 to omsjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (PIMS-928/51780) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.
New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.
Interested in a job with New York State, but don’t know where to start?
Visit these links for information on working for New York State:
• https://www.cs.ny.gov/jobseeker/
• https://www.cs.ny.gov/pio/publications/gettingajob.pdf
Generous benefits of working for New York State, including, but not limited to, the following:
Holiday & Paid Time Off
• Thirteen (13) paid holidays annually.
• Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
• Five (5) days of paid personal leave annually.
• Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
• Annual professional leave and educational leave opportunities for eligible staff.
Health Care Benefits
• Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
• Family dental and vision benefits at no additional cost.
Additional Benefits
• Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
• NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
• Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
• Public Service Loan Forgiveness (PSLF).
• Eligibility for various life insurance options.
Some positions may require additional credentials or a background check to verify your identity.
Name Office of Human Resources Management
Email Address omsjobs@nysed.gov
Address
Street NYS Education Department
89 Washington Avenue, Room 528 EB
Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by May 19, 2025 to omsjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (PIMS-928/51780) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.