NY HELPNo

AgencyHomeland Security and Emergency Services, Division of

TitleOffice Services Manager

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 1220 Washington Avenue., Building 7A

City Albany

StateNY

Zip Code12226

Duties Description The incumbent will report to the Office of Administration and Finance's Fleet and Facilities Unit. Duties include but are not limited to:

• Support the individual offices of the Division by anticipating and addressing all facility and fleet related issues.
• Serve as liaison with Office of General Services (OGS) Building Management.
• Place work orders and tenant alteration requests and track their progress.
• Manage records associated with maintenance, purchasing and apparel inventory control system.
• Communicate the status of fleet repair, work order and alteration projects to stakeholders.
• Collaborate with various DHSES programs on annual vehicle business case submissions.
• Coordinate with DHSES Administration and Finance on all procurements and information technology (IT) requests related to office moves and onboarding of staff.
• Oversee the receipt, sorting and distribution of mail and packages in compliance with mailing regulations and guidelines.
• Ensure timely completion of courier services as needed.
• Collaborates with OGS and DHSES management to address health and safety concerns.
• Serve as Chief Tenant Safety Organization Officer, tasked with scheduling trainings, and keeping records for the Tenant Safety Organization.
• Identify specifications for furniture and reasonable accommodation request purchases.
• Draft and implement of unit policies and procedures.
• Supervise subordinate staff.
• Assist as necessary with all fleet and facilities operations to ensure smooth operation.
• Participate in Green NY and work towards compliance with Eexcutive Order 22 sustainability and resiliency requirements.
• Maintain communication with DHSES upper management in the absence of the Fleet and Facilities manager.
• Other duties as assigned.

Minimum Qualifications Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 21 or above and eligible for transfer under Section 70.1 or 52.6 as appropriate of the Civil Service Law

Non-competitive Promotion:
If there are no more than three qualified candidates in the promotion field for this position, the agency will request approval from the Department of Civil Service to fill this position via a noncompetitive promotion (NCP) examination, pursuant to Section 52.7 of the Civil Service Law. In order to be eligible for the NCP, candidates must be in the direct promotion field, have had one year of permanent competitive or 55-b/55-c service as an Assistant Office Services Manager, Chief Clerk, Chief Mail & Supply Clerk, Head File Clerk, Public Buildings Manager 2, Property Manager 1, Property Manager 2, or Purchasing Agent, and must not have failed, or failed to take the last holding of the promotion examination for the title listed above.

Provisional Pending Examination:
If a viable eligible list does not exist, a provisional appointment may be made in accordance with Civil Service Law. Candidates who accept a provisional appointment must take the next competitive examination and be reachable on the resultant eligible list in order to be considered for permanent appointment to the position. Please visit https://www.cs.ny.gov/jobseeker/ for additional information on state examinations.

The minimum qualifications for a provisional appointment are:
You must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as an Assistant Office Services Manager, Chief Clerk, Chief Mail & Supply Clerk, Head File Clerk, Public Buildings Manager 2, Property Manager 1, Property Manager 2, or Purchasing Agent.

NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Career Mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/VE

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services, HRM

1220 Washington Ave. Bldg 7A, 5th Floor

City Albany

State NY

Zip Code 12226

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 187476 in the subject line of your application email to HRresumes@dhses.ny.gov.