NY HELPNo

AgencyState Comptroller, Office of the

TitleAdministrative Assistant 2, SG-15 Item# 01558

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $59808 to $74695 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Duties Description • Perform office administrative duties: filing, phone and office coverage, photocopy, etc.
• Review Diveristy/EEO mailboxes and directs to appropriate staff members
• Maintains Deputy Comptroller's calendar and provides to 15th floor weekly.
• Prepare Deputy Comptroller’s folders with documents needed for upcoming meetings/events.
• Communicate with Deputy Comptroller while in travel status and be easily available.
• Assist staff members when needed.
• Arrange for vendor exhibitor booths and displays at events including Black/Puerto Rican Caucus, SOMOS conference and other events as determined.
• Coordinate and organize OSC Diversity Cultural Events by securing dates for use of conference room on the 3rd floor and the equipment needed.
• Review and maintain event file folders.
• Serve as Division LAN Admin.
• Serve as Division Personnel Liaison.
• Serve as Division Business Continuity Plan Coordinator.
• Order all supplies for Division, maintain financial documentation and work with Deputy Comptroller on reconciliation of procurement card usage.
• Inform Deputy Comptroller on the receipt and due date of Division's End of Year Reports, Budget, and Internal Controls.
• Attend internal meetings and events on behalf of Division.
• Review and maintain OSC vacancy postings, add new postings retrieved from email received from HR to corresponding file in shared drive, include 1) email which contain item numbers, 2) actual job posting and 3) detailed postings to be checked daily so that our TOPS program has required information.
• Other tasks may be assigned as needed.

Minimum Qualifications Non-competitive
High school diploma or high school equivalency diploma; and three years of experience in administrative support**, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.

** Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience

55b/55c Program appointment:
This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)

Additional Comments Knowledge, skills, and abilities:


Strong skills in the use of Microsoft Office products (Word, Excel, Power Point).
• Experience using the Statewide Financial System (SFS).
• Expertise of office and secretarial practices and procedures.
• Good written and oral communication skills; detailed oriented.
• Ability to set priorities, manage deadlines, and work independently.
• Ability to establish effective working relationships with a variety of people at all levels of the organization.

Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less

Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

The Office of the State Comptroller (OSC) does not participate in E-Verify and does not sponsor visa applications.

OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
• A state pension with vesting after five years’ service
• Comprehensive medical, dental and vision insurance available to all employees and their dependents
• Flexible spending accounts for dependent and health care
• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
• Public Service Loan Forgiveness (PSLF)
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• Holiday and paid time off
• Shift and geographic pay differentials
• A committed continuous learning environment
• Informational Brown Bag sessions
• Wellness at Work Programs to promote employee health and wellness
• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
• And much more

Some positions may require additional credentials or a background check to verify your identity.

Name Jennifer Brantigan

Telephone 5184741924

Fax (518)486-6723

Email Address Jobs@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the minimum qualifications for this title. To apply, copy and paste the following link into your browser:

https://www.osc.ny.gov/jobs/openings/administrative-assistant-2/052544,

Reference Item #01558-JMB on your cover letter for proper routing.

Unofficial transcripts and/or templates will be required for certain positions. Documents must be sent as unlocked and accessible attachments.
If you have questions about this vacancy, please contact this Division representative:
Division Contact: Samantha Spain
Email Address: sspain@osc.ny.gov