NY HELPYes

AgencyHomes and Community Renewal

TitleAssistant Office Services Manager (NY HELPS)

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitRRSU - Rent Regulation Services Unit (DC-37)

Salary RangeFrom $66951 to $85138 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 25%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Queens

Street Address 92-31 Union Hall Street

City Jamaica

StateNY

Zip Code11433

Duties Description DUTIES:

•Supply and equipment purchasing.
•Maintain proper inventory management and control.
•Respond to staff needs in a professional and courteous manner.
•Maintain up-to-date seating assignments for Gertz Plaza and downstate BRO facilities.
•Meet with agency customers to assess space requirements, assist with space planning, and coordinate office moves.
•Supervise agency mailroom staff and operations at Gertz Plaza and downstate BROs.
•Approve timesheets and ensure employee evaluations are completed as required.
•Receive and track monthly vehicle usage.
•Serve as the primary contact for all vehicle related inquiries,
•Maintain monthly vehicle use tracking.
•Oversee first aid station supplies and confirm AED units are functioning properly.
•Ensure the fire marshal list is up to date and prepare fire marshal training sessions.
•Maintain the security access system database.
•Run and review monthly reports to ensure data accuracy; report any discrepancies or incidents to supervisor.
•Create agency photo identification cards and maintain the photo ID database.
•Work closely with building maintenance, landlords, and external vendors to address facility needs and resolve issues.
•Assist units with records retention.
•Performs any other duties as assigned

A valid driver’s license with a clean driving record is required. Strong communication and interpersonal skills are recommended to effectively interact with staff, vendors, and agency partners.

Minimum Qualifications QUALIFICATIONS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

PLEASE NOTE: Candidates must possess an active and valid NYS Driver’s License in order to be considered for appointment.


NON-COMPETITIVE MINIMUM QUALIFICATIONS:
Six years of experience, including two at a supervisory level, in at least two of the following office services: property or space management, warehouse and inventory operations, purchasing, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention.
*Please note:
An associate degree can substitute for two years of specialized experience; a bachelor’s degree can substitute for four years of experience; a master’s degree in a related field can substitute for five years of experience; and a doctorate in a related field can substitute for six years of experience.

COMPETITIVE MINIMUM QUALIFICATIONS:
Must be reachable on the New York State Civil Service eligible list.

70.1 TRANSFER QUALIFICATIONS: One year of permanent or contingent permanent service in an eligible title for transfer determined to be similar by Civil Service. For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. The GOT-IT site will inform you if your title is transferrable.

52.6 TRANSFER QUALIFICATIONS:
For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. The GOT-IT site will inform you if your title is transferrable.


It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume/email submission. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Additional Comments To be considered for this position, please provide a current resume - and if substituting years of experience, please provide proof of Associate's or higher degree as outlined in the non-competitive minimum qualifications. Also, please indicate if you have an active and valid NYS Driver's License. Please note the vacancy ID in the subject line of your email when applying. If you are applying from Indeed, please indicate the location of the position and paste the job duties into your reply.


**PLEASE NOTE: If you are brand new to state service, you will start at the hiring rate of this position which is $66,951 plus $4,000 in location pay.

NYS Homes and Community Renewal (HCR) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. HCR is committed to developing a workforce which represents the diverse population of New York State. HCR embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

Some positions may require additional credentials or a background check to verify your identity.

Name HR

Telephone

Fax

Email Address job.opportunities@hcr.ny.gov

Address

Street 38-40 State St.

Room 2N

City Albany

State NY

Zip Code 12207

Notes on ApplyingTo be considered for this position, please provide a current resume - and if substituting years of experience, please provide proof of Associate's or higher degree as outlined in the non-competitive minimum qualifications. Also, please indicate if you have an active and valid NYS Driver's License. Please note the vacancy ID in the subject line of your email when applying. If you are applying from Indeed, please indicate the location of the position and paste the job duties into your reply.


**PLEASE NOTE: If you are brand new to state service, you will start at the hiring rate of this position which is $66,951 plus $4,000 in location pay.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume/email submission. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

NYS Homes and Community Renewal (HCR) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. HCR is committed to developing a workforce which represents the diverse population of New York State. HCR embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.