Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleContract Management Specialist 1
Occupational CategoryOther Professional Careers
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $66951 to $85138 Annually
Duties Description POSITION DESCRIPTION:
The selected candidate will be a vital team member within the Regional Field Office 1 organizational structure. The Contract Management Specialist 1, specific duties will include professional, administrative, and technical duties to promote the planning, development, implementation, monitoring, and evaluation of programs and services for individuals with intellectual and/or developmental disabilities. The Contract Management Specialist 1 will typically provide support to one designated functional unit within the Regional Field Office but may provide additional or alternative coverage when Regional Field Office needs deem necessary.
The functional units within the Regional Office include Front Door, Waiver Services, Eligibility, Self-Direction, Housing, Crisis, Property/Development, Fiscal, and Quality Management/Technical Assistance. The selected candidate will work to ensure quality in Regional Office operational standards. Occasional evening and/or weekend work may be required to meet organizational needs. Occasional travel within the 17-county region may be required.
PRIMARY DUTIES AND RESPONSIBILITIES:
The successful candidate will assume responsibilities that will include, but not limited to:
• Develop and process contracts under which OPWDD obtains services, responsibility for procurement, evaluation, and monitoring of contracts associated with various program contracts.
• Establish, write, monitor and audit 100% State service contracts.
• Establish and write contracts for Self-Direction and Supportive Employment.
• Write, monitor and audit ATECH/VMOD/EMOD service contracts.
• Process and review claims for state funded services.
• Perform contract monitoring tasks including addressing any necessary contract modifications and contract amendments.
• Perform routine administrative processes associated with each contract assigned.
• Participate in Family Support Services (FSS) program contract reviews.
• Serve as a liaison between Central Office and provider agencies related to contract compliance.
• Develop and maintain compliance systems and activities as needed.
• Monitor integrity of provider agencies to receive or continue receiving funding utilizing Statewide Financial System (SFS) or other online databases as required to complete job duties.
• Perform contract monitoring duties/tasks as assigned.
• Review proposed contracts for fiscal and programmatic correctness, and adherence to State policy.
• Prequalify provider agencies in Statewide Financial System.
• Review and prepare contracts for signature by Regional Field Office Senior Leadership.
• Plan and train staff and provider agencies on policy and procedures related to contracts.
• Monitor and assistance with maintenance of Region 1 Agency Director and Fiscal contacts distribution list.
• Participate in Local and Statewide Committee meetings as assigned.
• Other duties/tasks as assigned.
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Minimum Qualifications Competitive Qualifications:
Candidates must be reachable for appointment on the Current Civil Service Eligible List, Professional Careers Opportunity (PCO) or Public Administration Traineeship Transition (PATT). Appointment may be made at the traineeship level.
Open Competitive for Contract Management Specialist Trainee 1: A bachelor's or higher degree.
Open Competitive for Contract Management Specialist Trainee 2: A bachelor's degree and one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
Substitution qualifications for Contract Management Specialist Trainee 2: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
Open Competitive for Contract Management Specialist 1: A bachelor degree AND two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms; OR bachelor’s or higher degree and completion of a two-year traineeship.
Substitution qualifications for Contract Management Specialist 1: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
Transfer: Candidates must have one year of permanent competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.
55 B/C QUALIFICATIONS:
• Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement.
• Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary).
• Have a current Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/, and be able to provide it to the Human Resources Office upon request.
Additional Comments This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.
At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.
• Appointments may also be made at the Contract Management Specialist Trainee 1 levels. Candidates hired at the entry-level title (Contract Management Specialist Trainee 1) may be advanced to the full-performance level (Contract Management Specialist 1) following satisfactory completion of two-years of service. Salary range listed below encompasses the hiring rate of a Contract Management Specialist Trainee 1 through the job rate of a Contract Management Specialist 1.
• Salary range listed below encompasses the hiring rate of a Contract Management Specialist Trainee 1 through the job rate of a Contract Management Specialist 1.
• Contract Management Specialist Trainee 1: $53,764*
• Contract Management Specialist Trainee 2: $59,994*
• Contract Management Specialist 1.: $66,951* - $85,138*
• If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 or 52.6 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee.
• The assignment of PS&T employees will be made in accordance with any agreed upon Memorandum of Understanding between PEF and the local DDSO regarding the posting of job vacancies.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA).
• If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• Savings programs such as the U.S. Savings Bond and the College Savings Plan.
• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.
• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.
• Life insurance and Disability insurance.
• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.
• Paid Holidays and Leave:
° Thirteen (13) paid holidays each year.
° Thirteen (13) days of paid vacation leave initially.
° Five (5) days paid personal leave each year.
° Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year.
° Up to three (3) days professional leave each year to participate in professional development events.
• Health Care Coverage:
Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.
Paid Parental Leave:
Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care.
• Retirement Program:
Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.
• Professional Development and Education and Training:
NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://oer.ny.gov/training-and-professional-development.
• Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.
• OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.
***All people with disabilities are encouraged to apply.***
Some positions may require additional credentials or a background check to verify your identity.