NY HELPNo

AgencyVictim Services, Office of

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53413 to $65061 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Duties Description This position is responsible for providing support for the Administrative Services Unit (ASU) staff in the processing of administrative tasks related to the agency’s fleet, grant contracts, victim compensation payments, purchasing, etc. The duties of this position include, but are not limited to the following:
• Perform routine clerical and processing activities, such as scanning documents, verifying accuracy of data, checking forms for completeness and accuracy, and logging receipt of documents.
• Create and update contracts, purchase requisitions, and purchase orders in the Statewide Financial System (SFS).
• Process payments for grant contracts and invoices for state operations expenses, including interagency invoices.
• Periodically review and audit contract and payment related transactions and perform related clean-up activities.
• Assist in the preparation, review, evaluation, and analysis of a variety of reports and other documents specific to the assignment.
• Maintain, update, and correct records and files associated with contracts, grants, fleet, supplies, and M/WBE requirements.
• Responsible for maintaining the agency’s fleet including scheduling routine maintenance and maintaining the reservation schedule. Duties include driving fleet vehicles for scheduled appointments.
• Assist in the development and updating of policies and procedures.
• Respond, in various forms (oral and written) to questions from the public or others concerning the operation of the unit or program area and/or to explain and interpret agency rules, regulations, policies, or procedures.

Minimum Qualifications Permanent service in this title or one year of permanent competitive service in a title SG-11 or higher and otherwise eligible to transfer under Section 70.1 of Civil Service Law. A list of titles eligible for 70.1 transfer may be found here: https://www.cs.ny.gov/businesssuite/title-transfer-matrix.cfm

Additional Comments Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.

Please be advised that the Division of Criminal Justice Services does not currently offer sponsorship for employment visas.

REASONABLE ACCOMMODATION: The NYS Office of Victim Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, Inclusion and Accessibility Unit at DEIA@dcjs.ny.gov or (518) 485-1704.

Some positions may require additional credentials or a background check to verify your identity.

Name Dan Fitzgerald

Telephone 518-485-7740

Fax 518-457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

Notes on ApplyingPlease send a cover letter and resume to the email address above. Please reference posting # 202136 on your cover letter.