Review Vacancy
AgencyParks, Recreation & Historic Preservation, Office of
TitleContract Management Specialist 1/Trainee 1/2 (NY HELPS) - Western District/Capital Bureau
Occupational CategoryOther Professional Careers
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $53764 to $85138 Annually
Appointment Type Contingent Permanent
Street Address Western District
Allegany State Park, Letchworth State Park, OR DeVeaux Woods State Park
Duties Description The Contract Management Specialist 1/Trainee 1/2 duties within the Capital Bureau in the Western District will include, but are not limited to the following:
• Reviews Bureau contracting/purchases for fiscal, procurement and programmatic correctness; adherence to Agency policy; compatibility with agency programs and goals, availability of funds; and appropriateness of fees.
• Submits procurement documents to the Office of the State Comptroller, performs on-site and central reviews of contract implementation and performance, and monitors voucher payment process for assigned contracts and purchasing processes.
• Evaluates program needs and performance; prepares or assists with preparing reports to ensure that all applicable laws, rules, and regulations are adhered to and that proposed purchases/contracts represent “best value” to New York State.
• Assists with preferred source purchasing to meet Minority and Women-Owned Business Enterprises (MWBE) and Service-Disabled Veteran-Owned Businesses (SDVOB) requirements.
• Completes work related to prevailing wage, certified payrolls, Program Report Codes (PRC) codes, insurance requests, and requests for quotes (RFQ’s).
• Performs routine administrative processes associated with contracts.
• Reviews contractor performance and compliance.
• Monitors contracts for contract modifications or amendments.
• Develops requisitions and purchase orders.
• Recommends improvements to contract management related office policies and procedures.
• Ensures the availability of funds and appropriateness of rates.
• Reviews Bureau budget modifications to determine the impact on programs and purchasing to ensure continued compliance with applicable regulations.
• Provides feedback and training to agency staff to help develop successful and compliant requests/contracts.
• Interacts and corresponds with stakeholders regarding status of applications, orders, refunds, and other bureau transactions, and associated data management.
• Reviews budget modifications and contract amendments to determine the impact on the contract and to ensure compliance with regulations as applicable.
Minimum Qualifications If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications:
NY HELPS or 55-b/c Qualifications:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*
To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:
Contract Management Specialist Trainee 1, Non-Statutory (NS) Equated (EQ) to Salary Grade (SG) 14:
Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
If chosen, you may, at the agency's discretion, be appointed to a higher level. You must inform the agency of any additional qualifications in your application and at your interview.
The advanced placement qualifications are:
Contract Management Specialist Trainee 2, NS EQ SG 16:
Five years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
Contract Management Specialist 1, SG 18:
Five years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
NOTE: At the agency’s discretion, advanced placement to the Trainee 2 or Journey level may be possible depending on education and pending Civil Service.
An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate** may substitute for six years of experience.
**Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.
If you are a veteran or an individual with a disability and would like to apply for the Department of Civil Service’s 55-b/c Program, please visit https://www.cs.ny.gov/rp55/ for more information.
Subsequent 55-b/c Qualifications:
A subsequent 55-b/c appointment may be considered if you have at least one year of permanent or contingent-permanent qualifying service as a Grade 12 or higher and have a current Civil Service 55-b/c letter of eligibility. The service must be in a title that Civil Service has deemed transfer eligible to the position.
Reassignment Qualifications:
Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as Contract Management Specialist 1/Trainee 1/2; if you have less than one year, you must be reachable on the current Contract Management Specialist 1/Trainee 1/2 eligible list for this location.
52.6 or 70.1 Transfer Qualifications:
At least one year of permanent or contingent-permanent qualifying service as a Grade 11 or higher (for 70.1), or Grade 12 or higher (for 52.6). The service must be in a title that Civil Service has deemed transfer eligible to the position.
Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
70.4 Transfer Qualifications:
At least one year of permanent or contingent-permanent qualifying service as a Grade 12 or higher, a bachelor’s or higher degree**, and a passing score on the Professional Career Opportunities (PCO) exam. Note: Candidates must not have failed the most recent examination for this title.
Additional Comments Assigned Work Location will be in one of the following State Parks within the Western District:
Allegany Region, Allegany State Park, Salamanca, New York 14779
OR
Genesee Region:
Letchworth State Park, Castile, New York 14427
OR
Niagara Region:
DeVeaux Woods State Park, Niagara Falls, New York 14305
Work hours will be 8 AM to 4 PM or 9 AM to 5 PM.
Operational Needs:
• Must possess and maintain a valid driver’s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.
• Must be detail-oriented with a proven capacity to multitask, with a high standard for accuracy and accustomed to working in a team environment and work independently as needed with set priorities.
• Must possess effective communication skills and have the ability to understand written and/or verbal material and instructions.
• Must possess strong interpersonal skills and be a self-starter and maintain confidentiality.
• The candidate must be proficient in Microsoft Office applications.
• Ability to initiate and maintain relationships across diverse set of stakeholders.
Depending on each applicant's experience and/or current salary if employed by New York State already, the appointment may be made to the Contract Management Specialist Trainee 1, Contract Management Specialist Trainee 2, or the Contract Management Specialist 1 titles. Included below is a breakdown of the salary at each level of the traineeship:
Contract Management Specialist Trainee 1, NS=14: 53,764 - $68,630
Contract Management Specialist Trainee 2, NS=16: $59,994 - $76,359
Contract Management Specialist 1, SG-18: $66,951 - $85,138
Benefits:
The NYS Office of Parks, Recreation & Historic Preservation offers a generous benefits package that includes but is not limited to:
Paid Time Off:
• PEF: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
• PEF: Three (3) days of professional leave annually to participate in professional development.
Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost.
Additional Benefits:
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental / Family Leave
To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx.
*NY HELPS PROGRAM:
For the duration of the NY HELPS Program, this title may be filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), itis expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025. Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective 6/12/25 or later will be addressed with a subsequent cover-in.
This position may require a background check and/or medical exam prior to appointment.
If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.
Some positions may require additional credentials or a background check to verify your identity.
Email Address employment@parks.ny.gov
Address
Street NYS Office of Parks, Recreation and Historic Preservation
625 Broadway
Notes on ApplyingThere is one position available, and it will be filled at one of these locations, please indicate which location you are interested in when applying.
• Allegany Region: Allegany State Park - Administration Headquarters, Salamanca, New York 14779
• Genesee Region: Letchworth State Park - Administration Headquarters, Castile, New York 14427
• Niagara Region: DeVeaux Woods State Park - Administration Headquarters, Niagara Falls, New York 14305
If you feel you meet the minimum qualifications and Agency operating needs and are interested in being considered for this vacancy, please submit a resume, an employment application demonstrating how you meet the stated minimum qualifications, in addition to transcripts for verification of degree (if applicable). The employment application (Part 1 - Pre-Interview Form #S1000) can be downloaded from the website of NYS Office of Parks, Recreation and Historic Preservation at www.parks.ny.gov.
Applications can be submitted by email to: employment@parks.ny.gov
Please use the email subject line: Contract Management Specialist 1 - 210716.
Failure to do so may result in a delay of processing your application.
It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications.
Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.
New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.