Review Vacancy
AgencyFinancial System, Statewide
TitleSpecial Assistant, Ref. #26-06
Occupational CategoryNo Preference
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $118425 to $145039 Annually
Duties Description The Statewide Financial System (SFS), New York State (NYS) government's accounting and financial management system, is seeking a strategic, well-organized, and customer service-focused leader to serve as the Project Director and Business Analysis Coordinator in the Business Solutions Division (Division). SFS, one of the largest public sector enterprise financial systems in the United States, is an independent entity jointly governed by the Office of the State Comptroller and the Division of the Budget. SFS staff provide extensive operational support to over 90 NYS agencies and authorities, as well as the vendors and Not-for-Profit organizations who do business with them.
Under the direction of the Assistant Director of the Division, the Project Director and Business Analysis Coordinator (Project Director) will lead all major SFS Enterprise Projects and oversee project coordination across the SFS project portfolio. The Project Director is expected to be a strong leader responsible for overseeing the efficient design and implementation of projects in the SFS portfolio, in order to provide timely and effective business solutions for SFS customers. This leader must be ready to direct highly talented and motivated teams of business analysts as they engage with key stakeholders to understand customer needs and deliver results on a variety of high-stakes projects.
The Project Director will be expected to effectively manage and coordinate the efforts of disparate functional teams and other project staff throughout the organization to achieve efficient product delivery to SFS customers.
Major job responsibilities include, but are not limited to, the following:
• Provide clear direction across the SFS project portfolio, coordinating various business analyst teams who design solutions, maintaining alignment with overall system architecture to ensure consistent and cohesive design principles, and adhering to project schedules and project management discipline.
• Adherence to architectural design standards across a wide portfolio of SFS projects and implementing strategies to maintain project design alignment with overall system architecture.
• Maintain discipline in the following of SFS design practices, including adherence to project management standards and its software development lifecycle (SDLC).
• Represent the functional area at the executive level, easily translating complex project design decisions into easily understood concepts that convey project status, risk, and business impact.
• Foster a culture of excellence, centered on teamwork, professionalism, customer service, discipline, accountability and effectiveness.
• Oversee the day-to-day activities of the Division’s business analyst teams, including managing resource allocation, balancing work capacity, providing coaching and supporting professional development, and maintaining strong participation with the employee performance evaluation program.
• Develop and monitor metrics and other relevant data points to determine the efficiency of project completion, team effectiveness, and identifying opportunities for continuous improvement.
• Interface with the stakeholders, such as SFS Joint Governance Board members, Project Officers, and agency Executives, to communicate relevant project information.
Minimum Qualifications Required Skills and Abilities:
• At least five years of progressively responsible experience in the field of government financial operations, including experience as a supervisor/manager
• Strong leadership skills, a continuous improvement mindset, and a demonstrated ability to contribute to a positive work environment and motivate staff
• Demonstrated ability to effectuate positive change
• A commitment to exceptional customer service
• Outstanding communication skills – verbal and written – and interpersonal skills, with an ability to quickly build relationships of trust and collaboration with internal and external stakeholders at all levels
• Ability to help staff analyze complex situations and provide workable solutions
• Ability to effectively handle multiple priorities in a fast-paced 24/7 environment
• Ability to build consensus amongst multiple stakeholders
• Ability to lead teams to deliver quality work in a timely manner
• Ability to plan activities and manage resources effectively and efficiently
Preferred Qualifications:
• Demonstrated leadership of complex IT delivery organizations, including multi-team or multi-program environments.
• Experience navigating organizational change and building new structures or functions within an existing organization.
• Proven ability to operate at the executive interface — advising, briefing, and representing to senior stakeholders.
• Familiarity with enterprise systems, ERP environments, or large-scale financial systems.
• Background in business analysis and IT program delivery.
• Experience implementing and/or managing a PeopleSoft or other enterprise resource planning system, or similar enterprise-wide system; public sector experience preferred
Additional Comments This position may be designated 55 b/c and is subject to verification of applicant eligibility. You are advised that, should you accept a job offer with SFS, you may be required to be fingerprinted.
SFS is the organization that manages the enterprise financial system that supports the business of New York State government. SFS is an independent entity jointly governed by the Office of the State Comptroller and the Division of the Budget.
As one of the largest public sector enterprise financial systems in the United States, SFS processes an average of 22,000 voucher transactions daily and about $150 billion in payments per year using Oracle PeopleSoft technology. SFS staff provide extensive operational support to over 90 NYS agencies and authorities. SFS continues to work on major initiatives to expand the use of system functionality and works collaboratively with agencies and the NYS Office of Information Technology Services clusters that support IT systems across the State.
Currently, we are looking for motivated, highly qualified professionals who can lead and support ongoing transformational statewide information technology projects. Focused on best practices, continuous improvement, and enabling efficient government operations, SFS team members include programmers, project managers, PeopleSoft experts, database and security administrators, business analysts, and customer service and change management professionals. Located in Albany, NY, SFS is a fast-paced, dynamic place to work, where individuals have the opportunity to support the transformation of NYS government’s financial business processes. SFS is committed to diversity and workforce development, providing its employees with professional growth through training opportunities and knowledge sharing.
To learn more about SFS, visit our website at www.sfs.ny.gov.
Work hours and telecommuting availability (50% maximum) for this position will be discussed during the interview process, and are subject to operational needs and the telecommuting application process.
Candidates from diverse backgrounds are encouraged to apply. SFS is an equal opportunity employer and is committed to workplace diversity.
Some positions may require additional credentials or a background check to verify your identity.
Email Address Personnel@sfs.ny.gov
Address
Street Statewide Financial System
W. A. Harriman State Office Building Campus, Bldg. 5
Notes on ApplyingTo apply, please send a cover letter and resume by e-mail. Files should be named using the format: "Last Name First Initial resume.pdf or doc" and "Last Name First Initial cvr ltr.pdf or doc". Please include your current Civil Service title and grade and be sure to indicate that you are applying for the position of Special Assistant, Ref. #26-06.