Review Vacancy
TitleAdministrative Assistant, NS- Mental Hygiene Unit- OM-MH-01
Occupational CategoryNo Preference
Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
Salary RangeFrom $53478 to $67176 Annually
Duties Description Advance your career in government finance, management, and public policy at the New York State Division of the Budget (DOB)! DOB develops, negotiates, and implements one of the largest government budgets in the country, which provides the fiscal roadmap for State programs, policies, and services.
The Mental Hygiene Unit (MHU) consists of professional staff responsible for overseeing the budget development and operational processes for the Office for People with Developmental Disabilities, Office of Mental Health, Office of Addiction Services and Supports, Justice Center for the Protection of People with Special Needs, and the New York State Council on Developmental Disabilities.
Responsibilities
•Schedule/plan meetings, for the Unit Head, Assistant Unit Head, and others in the unit as necessary, with others in DOB, Chamber, the Legislature, agencies, advocacy organizations, and prospective employees, among others.
•Field/answer inquires and route calls, emails, and “snail” mail for the Unit Head, Assistant Unit Head, and others in the unit as necessary.
•Support onboarding/offboarding of unit employees and ensure that all employees, including current unit staff, have appropriate workstations, computers, phones, and other equipment.
•Ensure that the unit has adequate office supplies, issues with functionality of printers and other shared technology are addressed, and issues with office space (e.g., windows, heat/AC, lights) are promptly resolved.
•Plan and manage the intake, organization, and distribution of documents such as budget-making materials.
•Type and format documents for use by the Unit Head and Assistant Unit Head, and others in the unit as necessary.
•Coordinate the routing and completion of assignments for the unit.
•Maintain and update electronic files, DOB distribution lists, and provide other necessary administrative duties to manage the unit’s work and processes.
•Inventory/track status of unit briefing memos.
•Inventory/track status of Medicaid rate requests, Federal Public Notices, and State Plan Amendments for Mental Hygiene services.
•Manage unit-wide alternative work schedule and vacation schedule calendars.
•Distribute Budget Director Approval (BDA) requests for unit review and analysis.
•Utilize DOB/State applications to route NYSTEP transactions, bill memos, and other assignments.
Minimum Qualifications Minimum qualifications for our title series can be found on our Salaries and Career Paths page. Candidates for this position should demonstrate the following:
•Ability to work both independently and collaboratively with diverse stakeholders.
•Fluency in Microsoft applications.
•Strong written, visual, and verbal communication skills.
•Administrative support experience in a similar capacity is strongly desired.
The ideal candidate will have analytic ability and a willingness to learn. Key skills for this role include objectivity, flexibility, and adaptability.
All positions are located in Albany, NY, and weekly onsite work is required coupled with some remote work flexibility. Mandatory overtime may be required.
Additional Comments Benefits of Working at DOB
Learn about DOB’s benefits: including wellness perks; work-life balance programs; and learning and development opportunities on our Benefits and Perks page.
Experience of Working at DOB
Entry level analysts benefit from the knowledge and mentoring of seasoned staff while learning policy development and implementation. For more on what it’s like to work at DOB, check out DOB’s Employment video series.
How to Apply
To be considered for this position with DOB, please visit our Careers Page and select this title from the list of current opportunities, and then select ‘Apply Now’.
You may also complete a General Interest Application located at the top of the Open Positions page. By selecting your areas of interest, you will be considered for all current and future open positions at DOB. Applications will remain available for our hiring managers for 3 months.
If you require assistance in applying for employment with the DOB, or if you have any questions about working for DOB, please contact CareerOpportunities@budget.ny.gov.
AN EQUAL OPPORTUNITY EMPLOYER
The Division of the Budget is proud to be an equal opportunity employer. We celebrate diversity and encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide religious accommodations during the hiring process for those in need. If you have a disability or special need that requires a reasonable accommodation, please send a request to Accessibility@budget.ny.gov.
Some positions may require additional credentials or a background check to verify your identity.
Email Address Personnel@budget.ny.gov
Address
Street NYS Division of the Budget
State Capitol
Notes on ApplyingBenefits of Working at DOB
Learn about DOB’s benefits: including wellness perks; work-life balance programs; and learning and development opportunities on our Benefits and Perks page.
Experience of Working at DOB
Entry level analysts benefit from the knowledge and mentoring of seasoned staff while learning policy development and implementation. For more on what it’s like to work at DOB, check out DOB’s Employment video series.
How to Apply
To be considered for this position with DOB, please visit our Careers Page and select this title from the list of current opportunities, and then select ‘Apply Now’.
You may also complete a General Interest Application located at the top of the Open Positions page. By selecting your areas of interest, you will be considered for all current and future open positions at DOB. Applications will remain available for our hiring managers for 3 months.
If you require assistance in applying for employment with the DOB, or if you have any questions about working for DOB, please contact CareerOpportunities@budget.ny.gov.
AN EQUAL OPPORTUNITY EMPLOYER
The Division of the Budget is proud to be an equal opportunity employer. We celebrate diversity and encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide religious accommodations during the hiring process for those in need. If you have a disability or special need that requires a reasonable accommodation, please send a request to Accessibility@budget.ny.gov.