Review Vacancy
AgencyGeneral Services, Office of
TitleContract Management Specialist 1 - VID 221505
Occupational CategoryOther Professional Careers
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $53764 to $85138 Annually
Appointment Type Contingent Permanent
Duties Description Consultant Procurement
• Prepare and place legal advertisements for bid solicitations and other procurements.
• Conduct and/or participate in selection of professional consulting firms, including those providing architectural, engineering, surveying, construction management, construction inspection, materials testing and related services.
• Prepare procurement documents such as requests for proposals (RFP’s), requests for information (RFI’s), invitations for bids (IFB’s), etc.
• Assist in the management/development of professional services contracts.
• Review wage rate worksheets.
• Track the usage of the contracts and the need to supplement.
Contract Awards
• Prepare and place legal advertisements for bid solicitations and other procurements.
• Oversee sale and/or distribution of construction plans and specifications to prospective bidders and other interested parties.
• Conduct and/or participate in public bid openings.
Vendor Responsibility
• Prepare vendor responsibility review checklists, vendor profiles and other documents to record review information, statuses, and outcomes.
• Conduct vendor responsibility reviews of prime contractors and consultants, subcontractors, subconsultants.
• Assist in responding to construction claims and litigation items.
• Correspond with vendor’s representatives- must have excellent writing and speaking skills.
• Correspond with field staff regarding vendors and vendor issues.
• Provide bi-weekly numbers of reviews for upper management.
• Coordinate with other CADM units to resolve issues with vendors.
• Must become very familiar with Contract Requirements.
• Track subcontractor approvals in DCNet.
Contract Payment Audit Group
• Review, audit and approve vendor payment submissions for construction, emergency, and consultant contracts.
• Create and process consultant, construction and emergency contracts, contract supplements and change orders.
• Correspond with contractors, CM firms and consultants regarding payment issues, deficiencies, corrections, status, etc.
Duties for all Units:
• Perform research, analysis, and documentation assigned by the senior managers.
• Respond to questions, as required, from other D&C personnel, OGS Legal Services, OGS Finance, the NYS Office of the Attorney General, the NYS Office of the State Comptroller, other state agencies, vendors, and the public.
• Communicate with prime contractors, subcontractors, OGS field and headquarters staff, and other state agencies regarding vendor responsibility requirements, informational needs, and status updates.
• Perform other duties as assigned.
Operational Needs:
• Travel may be required (approximately 5%).
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required or otherwise demonstrate the capacity to meet the transportation needs of the job.
Note:
*There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.
At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
The Office of the General Services (OGS) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Specific to OGS Design and Construction (D&C), the timing of telecommuting eligibility varies based upon the D&C Division’s needs, the role of the position, and employee performance. Upon approval to telecommute, OGS D&C employees may telecommute up to 4 days per pay period.
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:
This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level** based on their experience and education.
Required experience:
Six years of experience managing contracts and related budgets, including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; and monitoring and review of contract terms.
**Contract Management Specialist level requirements:
•Contract Management Specialist Trainee 1 (equated to SG-14): Four years of experience.
•Contract Management Specialist Trainee 2 (equated to SG-16): Five years of experience.
•Contract Management Specialist 1, SG-18: Six years of experience.
Substitutions:
An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
OR
Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 52.6, 70.1, or 70.4 of the Civil Service Law.
70.4 Transfer: Candidates must have one year or more of qualifying permanent service at the Grade 11 or above AND possession of a bachelor’s degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists.
PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.
Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.
NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.
Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.
For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.
NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HRresumes@ogs.ny.gov
Address
Street NYS Office of General Services, HRM
31st Floor Corning Tower, Empire State Plaza
Notes on ApplyingPlease submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.