Review Vacancy
AgencyParks, Recreation & Historic Preservation, Office of
TitleAdministrative Specialist 1/Trainee 1/2 (NY HELPS) - Palisades Regional Business Office
Occupational CategoryOther Professional Careers
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $60333 to $93120 Annually
Appointment Type Contingent Permanent
Duties Description Reporting to an Administrative Officer 1, SG-23 in the Palisades Regional Headquarters, the Administrative Specialist 1’s duties include, but are not limited to:
• Administers payroll processing
• Administers hiring, onboarding, promotion, offboarding processes and transactions
• Functions as liaison between Palisades Regional Office and Albany for all employee personnel transactions
• Oversees the processing of line changes for seasonal staff
• Administers benefits by negotiating unit:
o Receives and responds to inquiries on phone and in person daily
o FMLA (Family Medical Leave Act)
o Health insurance
o Retirement benefits
• Audits time accruals and notifies supervisors of seasonal employee Time and Attendance eligibility
• Manages regional timekeeping, ensures compliance and timely completion of payroll
• Maintains employee records
• Manage new hire orientation of both seasonal and annual staff
• Coordinates with Main Office Diversity and Inclusion regarding the Americans with Disabilities Act and Reasonable Accommodation (ADA/RA) related matters
• Conducts exit interviews
• Assists with the implementation of policies related to employee issues, disputes, violations of employee conduct.
• Manages Regional Accident Reporting System (ARS) for the Worker’s Compensation program.
• Responsible for all Travel related paperwork and reimbursements, including Statewide Financial System (SFS) reconciliation.
• Handles the region’s concessions contract with all associated paperwork and revenue reporting.
Minimum Qualifications If Civil Service Eligible list(s) exist, they will be canvassed. Candidates must be reachable on the current eligible list(s) to be considered for appointment. You may also apply if you are eligible for appointment or reinstatement by one of the following qualifications:
If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.
NY HELPS or 55-b/c Qualifications:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*
To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:
Administrative Specialist Trainee 1; Non-Statutory (NS) Equated (EQ) to Salary Grade (SG) 14:
Four years of experience performing or overseeing budget, human resources, or business services activities for an organization or program.
Substitution:
An associate’s degree may be substitute for two years of experience; a bachelor’s degree may substitute for four years of experience.
Administrative Specialist Trainee 2; NS EQ to SG 16:
Five years of experience performing or overseeing budget, human resources, or business services activities for an organization or program.
Substitution:
An associate’s degree may be substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience.
Administrative Specialist 1, SG-18:
Six years of experience performing or overseeing budget, human resources, or business services activities for an organization or program.
Substitution:
An associate’s degree may be substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
**Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education (https://ope.ed.gov/dapip/#/home). If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.
If you are a veteran or an individual with a disability and would like to apply for the Department of Civil Service’s 55-b/c Program, please visit https://www.cs.ny.gov/rp55/ for more information.
Subsequent 55-b/c Qualifications:
A subsequent 55-b/c appointment may be considered if you have at least one year of permanent or contingent-permanent qualifying service and have a current Civil Service 55-b/c letter of eligibility.
Reassignment Qualifications:
Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as an Administrative Specialist 1 if you have less than one year, you must be reachable on the current Administrative Specialist 1 eligible list for this location, if one exists.
52.6 Transfer Qualifications:
At least one year of permanent or contingent-permanent qualifying service as a Grade 12 or higher. The service must be in a title that Civil Service has deemed transfer eligible to the position.
Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
70.1 Transfer Qualifications:
At least one year of permanent or contingent-permanent qualifying service as a Grade 11 or higher. The service must be in a title that Civil Service has deemed transfer eligible to the position.
Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
70.4 Transfer Qualifications:
At least one year of permanent or contingent-permanent qualifying service as a Grade 12 or higher, a bachelor’s degree** or higher, and a passing score on the Professional Career Opportunities (PCO) exam for the Administrative Specialist 1/Trainee 1. Note: Candidates must not have failed the most recent examination for this title.
For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
Additional Comments Operational Needs:
Must possess and maintain a valid driver’s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.
If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.
Benefits:
Generous benefits package, worth approximately 65% of salary, including:
• Paid Time Off:
• PEF - 44 days: 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
• PEF – three (3) cays of professional leave annually to participate in professional development.
• Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost
• Additional Benefits:
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental / Family Leave
To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx
*NY HELPS PROGRAM:
For the duration of the NY HELPS Program, this title may be filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
To learn more about the NY HELPS Program, visit: https://www.cs.ny.gov/help/.
Additional location pay is available for the following counties: Bronx, Kings, Nassau, NYC-Manhattan, Queens, Richmond, Rockland, Suffolk, and Westchester, Dutchess, Orange, Putnam, and Ulster.
This position may require a background check and/or medical exam prior to appointment.
Depending on each applicant's experience and/or current salary if employed by New York State already, the appointment may be made to the Administrative Specialist Trainee 1, Administrative Specialist Trainee 2, or the Administrative Specialist 1 titles. Included below is a breakdown of the salary at each level of the traineeship:
• Administrative Specialist Trainee 1, SG 14: $56,183 - $71,719
• Administrative Specialist Trainee 2, SG 16: $62,694 - $79,795
• Administrative Specialist SG 18: $69,964 - $88,970
Location Pay:
The hiring rate will be the sum of the statutory hiring rate for PEF Grade 14 ($56,183) and the Downstate Adjustment ($4,150). The job rate will be the sum of the statutory job rate for PEF Grade 18 ($88,970) and the Downstate Adjustment ($4,150).
Some positions may require additional credentials or a background check to verify your identity.
Email Address employment@parks.ny.gov
Address
Street NYS Office of Parks, Recreation and Historic Preservation
625 Broadway
Notes on Applying
If you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain anEmployment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation by visiting the website athttps://parks.ny.gov/documents/employment/FillableUpdatedParksEmployeeApplicationS1000Part1Palisade
Please forward your application and resume to Sheila McCaffrey atemployment@parks.ny.gov with the subject line “Administrative Specialist 1 – Palisades Regional Business Office”. If you have any questions concerning the position, please email Sheila.
Please be advised that New York State Office of Parks, Recreation and Historic Preservation does not use E-Verify and does not offer sponsorship for employment visas statuses (i.e. H-1B, Self-Sponsorship, STEM OPT). Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position.
It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications. Failure to demonstrate that you meet the minimum qualifications and operating needs may result in your resume not being considered for this position.
Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.
New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.
Executive Order 31 commits New York State government to becoming a model employer for people with disabilities, increasing the participation of people with disabilities in state service, and ensuring equal access to opportunities. OPRHP encourages people with disabilities to apply. We provide reasonable and religious accommodations for any part of the application and hiring process. If you have a disability or special need that requires accommodation, please send a request to the Equal Opportunity Unit at ReasonableAccommodation@parks.ny.gov or (518) 486-7754.