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Review Vacancy

Date Posted 07/24/17

Applications Due08/18/17

Vacancy ID42486

AgencyIndigent Legal Services, Office of

TitleSpecial Assistant (Grants Administrator)

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $45000 to $50000 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Exempt Class

Travel Percentage 15%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Alfred E. Smith Building, 11th Floor

City Albany

StateNY

Zip Code12224

Minimum Qualifications Minimum of one year of full-time experience in managing grants, contracts and related budgets in the area of processing claims, including communicating with claimants to resolve questions related to the submission of claims for reimbursement.
OR
Associate degree (post-secondary degree preferred) or an equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this position.

Duties Description The holder of this position will serve as Grants Administrator and report to the Manager of Grant Solicitation and Distribution. The Grants Administrator will assist in managing the activities of the Office of Indigent Legal Services (“Office”) related to the distribution of grants and funds.

Responsibilities include:

• Working under the supervision of the Manager of Grant Solicitation and Distribution, reviews claims for reimbursement and payments to ensure compliance with applicable guidelines and contract terms.

• Communicates with counties and indigent legal service providers to resolve questions related to the submission of claims for reimbursement, including obtaining additional supporting documentation, as needed, and encouraging submission of claims for reimbursement and proposals, as directed.

• Assists the Manager of Grant Solicitation and Distribution in accounting for monies appropriated for grants and distributions, including use of tracking systems for payments.

• Assists the Manager of Grant Solicitation and Distribution in managing the Statewide grants and distribution program, which serves the fundamental purpose of improving the quality of the legal representation provided to persons who are legally entitled to the assistance of counsel, but cannot afford to hire an attorney.

• Performs other related duties as directed by the Manager of Grant Solicitation and Distribution, Director of the Office of Indigent Legal Services and agency Counsel.

• All case-related information and knowledge obtained in the performance of these duties will be treated as confidential information, subject to the protections of the attorney-client privilege.

Additional Comments *Please note, this position is temporary pending final approval from the Governor’s Office for placement in the Exempt class

Some positions may require additional credentials or a background check to verify your identity.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/JM/TBD

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

40th Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Vacancy ID number for which you are applying.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov .

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