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Review Vacancy

Date Posted 12/20/17

Applications Due01/04/18

Vacancy ID46224

AgencyChildren & Family Services, Office of

TitleSenior Business Management Assistant

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $55082 to $68351 Annually

Employment Type Full-Time

Appointment Type Provisional

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Columbia

Street Address Brookwood Secure Center

419 Spookrock Road

City Clavarack


Zip Code12513

Minimum Qualifications One year of permanent competitive service as a Sr. Business Management Assistant or eligible for 52.6 transfer
Provisional Qualifications: (State employees) One year of permanent competitive service as a Principal Account Clerk, Purchasing Assistant, Payroll Clerk 3, Principal Audit Clerk, Principal Clerk, Principal Clerk Personnel, Office Assistant 3 or Office Assitant 3 Human Resources.
Bachelor’s degree and two years of experience overseeing the operations of an agency’s/corporation’s business office. This experience must have been involved in more than one of the following areas: personnel and payroll, budgeting, fiscal accounting, purchasing and/or contract management. Experience must have been gained an agency/organization that has at least 100 employees on its payroll.

Provisional appointments may be considered in areas where the Civil Service lists have been exhausted.

Duties Description Supervise clerical staff.

Review and approve facility purchase orders and vouchers.

Manage facility cash accounts and ensure they are maintained according to NYS Comptroller and agency guidelines.

Oversee time and attendance audits and respond to staff questions regarding salary and leave accruals

Manage facility staffing and personnel transactions.

Act as Workers’ Compensation Administrator, supervising reports of cases, submission of medical documentation, and respond to inquiries from State Insurance Fund, employees, and staff.

Order and manage supplies, equipment and materials for facility.

Provide assistance and information to staff regarding all aspects of the business office operation and respond to inquiries or problems.

Schedule training for all facility staff.

Additional duties will be discussed in detail during the interview.

Some positions may require additional credentials or a background check to verify your identity.

Name New York State Office of Children and Family Services

Telephone 518-473-7936

Fax 518-474-0017

Email Address


Street Bureau of Personnel, EOA #17-634 MED

52 Washington Street, 231 North

City Rensselaer

State NY

Zip Code 12144


Notes on ApplyingQualified candidates should send a resume and cover letter giving the Title, Location, and EOA Number of the position being applied for. Please provide your email address and your work, home and cell phone numbers. In order to qualify you for the position when you have current or prior New York State employment, you may be contacted by OCFS Personnel for your social security number to confirm your employment history.

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