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Review Vacancy

Date Posted 03/01/19

Applications Due01/12/20

Vacancy ID64754

AgencyEducation Department, State

TitleExecutive Secretary State Boards for Pharmacy and Midwifery, Box OP-1196/20451

Occupational CategoryNo Preference

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $0 to $0 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Office of the Professions

State Boards for Pharmacy and Midwifery

City Albany


Zip Code12234

Minimum Qualifications MINIMUM QUALIFICATIONS:

Candidates must be licensed as a Pharmacist and registered to practice in New York State. Additionally, a Master’s degree or higher is required. In lieu of a Master’s degree, a Juris Doctorate degree or a degree that at the time earned qualified for licensure in a Title VIII profession would be acceptable. Seven years of progressively responsible administrative leadership experience are strongly preferred. At least three of the seven years of experience should be in a position involving lead responsibility for program and/or policy matters. Candidates must be able to demonstrate superior skills in oral and written communications, and especially in developing plain language information to communicate effectively with applicants, licensees and the public. Awareness of the role of technology in the professions and in creating effective and efficient communication and processes is desirable. Candidates should demonstrate public speaking skills; understanding of the legislative process; knowledge of current practice and research in the professions; and general research and survey skills. Although not required, experience dealing with governmental, educational, or regulatory boards would be an asset. Most importantly, the Executive Secretary must have a dedication to public protection and a broad, well-developed array of administrative skills, with a background in public administration being ideal.

Duties Description The New York State Education Department’s Office of the Professions (OP) is seeking candidates for the position of Executive Secretary for the State Boards for Pharmacy and Midwifery. Under the direct supervision of the Deputy Commissioner for OP, the Executive Secretary performs leadership, liaison, and coordination tasks for a broad range of activities related to the professions of Pharmacy and Midwifery. The Executive Secretary will manage the board office staff and will be a key policy advisor to the Deputy Commissioner. Duties of this position include, but are not limited to, the following:

• Provide assistance to the Board of Regents through the New York State Education Department by: developing requirements for licensure; reviewing and evaluating applications for licensure; assessing professional practice issues; convening disciplinary panels; providing technical assistance to legislative staff, preparing bill comments and assisting in the development of departmental bills; and other matters regarding professional regulation;
• Confer with OP management staff as well as with State and national associations and others on matters related to practice, professional training, licensure, and other related matters;
• Interview and recommend prospective Board members to the Department and the Board of Regents;
• Provide support for the State Boards, including the development and preparation of State Board agendas, minutes, and reports;
• Participate in various internal and external activities relating to professional training, licensure, or practice;
• Prepare responses to numerous requests from the field, including licensees, employers and other agencies, for information regarding licensure or practice;
• Work collaboratively with OP staff to develop application materials, consumer information, plain language information for licensees, and materials for the OP website; and,
• Serve as a member of OP’s leadership team, taking on additional or other management responsibilities as assigned.


This is a key management position with the New York State Education Department’s Office of the Professions. This position is in the exempt class and serves at the discretion of the Commissioner of Education.

*Salary will be commensurate with education and experience.

APPLICATION: Recruitment will continue until the position is filled. Qualified candidates should send a resume and letter of interest to (email submissions are preferred). You must include the Box number (OP-1196/20451) of the position in the subject line of your email and cover letter to ensure receipt of your application.

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address


Street NYS Education Department

89 Washington Avenue, OHRM, Room 528 EB

City Albany

State NY

Zip Code 12234


Notes on ApplyingAPPLICATION: Recruitment will continue until the position is filled. Qualified candidates should send a resume and letter of interest to (email submissions are preferred). You must include the Box number (OP-1196/20451) of the position in the subject line of your email and cover letter to ensure receipt of your application.

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