StateJobsNY

NY HELPNo

AgencyUniversity at Albany

TitleSecretary 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51558 to $60900 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address University at Albany, Office of the Vice President for Research

1400 Washington Avenue

City Albany

StateNY

Zip Code12203

Minimum Qualifications
1. Two years of satisfactory secretarial experience OR
2. Satisfactory completion of a two year course in secretarial science from a business
school registered with the NYS Education Dept, from a NYS Community College or
technical institute recognized by the NYS Education Dept as following acceptable
practices OR
3. A satisfactory combination of 1 & 2 above



Operating Needs:

Experience with Microsoft Office Suite (PowerPoint, Word, Excel, Access, and Outlook) preferred

Duties Description Summer hours are 8 AM - 4 PM

Secretary 2 to the Vice President for Research (CSEA SG-15 Non-Competitive, Non-Permanent Eligible) is the principal administrative support for the Office of the Vice President for Research and reports directly to the Vice President for Research. Duties include but are not limited to: manage the Vice President’s calendar in an efficient manner, make complex meeting and conference scheduling arrangements involving multiple parties; organize / prepare work materials in preparation for meetings / conferences / projects; communicate effectively on behalf of the VPR on a variety of action items to centers, institutes, offices reporting to the VPR and the University administration and community; prepare, transcribe, compose, edit and distribute agendas and minutes of meetings; responsible for travel arrangements for the Vice President and VPR office staff, including conference registration, travel and hotel accommodations; reconciliation of travel statements and submission of vouchers for reimbursement of travel expenses; maintain office files and supply inventory; draft letters for review and signature, set up and maintain records maintenance systems; front desk operations (reception, greet walk-in guests, answer phones, respond to emails); oversee the coordination of the overall office paper / electronic work flow; assist in the organization of special projects and events; supervise and train support staff as applicable.

Additional Comments Please MAIL your resume/ application (if not given by candidate then candidate will be asked for social security number to verify state history if seeking 70.1, Lateral or Reinstatement) to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, (Copy and Paste into browser) http://www.albany.edu/hr/assets/CS_Employment_Application.pdf or via the employment link at the bottom of the SUNY main page http://www.albany.edu/

Some positions may require additional credentials or a background check to verify your identity.

Name Stephen Mead

Telephone 518-437-4722

Fax 518-437-4731

Email Address smead@albany.edu

Address

Street 1400 Washington Avenue

City Albany

State NY

Zip Code 12222

Notes on ApplyingPlease MAIL your resume/application (if not given by candidate then candidate will be called to verify social security to verify state history if seeking 70.1, Lateral or Reinstatement) to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, http://www.albany.edu/hr/assets/CS_Employment_Application.pdf or via the employment link at the bottom of the SUNY main page http://www.albany.edu/