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Review Vacancy

Date Posted 04/18/19

Applications Due05/18/19

Vacancy ID67283

AgencyEmpire State Development, NYS

TitleAccounts Payable Coordinator

Occupational CategoryFinancial, Accounting, Auditing

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $45000 to $45000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 633 Third Avenue

34th Floor

City New York

StateNY

Zip Code10017

Minimum Qualifications Education Level required: Two-year college degree or equivalent experience
Relevant experience required: 1-2 years hands on experience with automated Accounts Payable Systems
Knowledge required: Knowledge of Accounts Payable processing procedures, PeopleSoft Financial system a plus, Excel

Duties Description Basic Function:
Process & manage vouchers in PeopleSoft financial management system and perform other Accounts Payable (A/P) functions on a daily basis.

Work Performed:
•Conduct preliminary audit on non-contractual and contractual invoices.
•Enter contractual and non-contractual vouchers into PeopleSoft financial management system.
•Assist A/P Manager with customer inquiries to resolve problems and follow up on open items in a timely manner.
•Run reports on the status of various vouchers upon request.
•Manage filing process of completed invoices and contracts and track all contractual and non-contractual files.
•Set up new vendors and update existing ones as needed.
•Assist with circulation and tracking of invoices over $50,000.00 for further signature(s)
•Maintain all IRS related documents such as, but not limited to W-9s, and banking information
•Provide payment documentation and interface with internal and external audits.
•Itemize, catalog and archive closed and purged folders and/or invoices.
•Prepare monthly A/P Aging report for review by the Controller.
•Special projects as assigned.

Additional Comments Excellent comprehensive benefits package

Some positions may require additional credentials or a background check to verify your identity.

Name Ruth Parris

Telephone N/A

Fax N/A

Email Address resumes@esd.ny.gov

Address

Street 633 Third Avenue

34th Floor

City New York

State NY

Zip Code 10017

 

Notes on ApplyingPlease announce job title in subject line of email and list sources of recruitment.

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