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Review Vacancy

Date Posted 04/19/19

Applications Due05/06/19

Vacancy ID67318

AgencyDASNY - Dormitory Authority of the State of New York

TitleSenior Contract Administrator

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $88113 to $88113 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 20%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 515 Broadway

City Albany

StateNY

Zip Code12207

Minimum Qualifications Minimum Qualifications
Bachelor's degree plus five years relevant experience, including two years supervisory experience or the successful completion of a designated supervisor training during probationary period.

Preferred Qualifications
Bachelor's degree in Business Administration, Public Administration or related field, plus five years experience managing an administrative function at a comparably sized organization, including two years supervisory experience. Knowledge of public contracting, building design and construction processes. Thorough knowledge of the details of typical business overhead expenses. Experience with the interpretation and execution of contract documents.

Essential Skills
• Excellent negotiation skills and demonstrated results.
• Excellent organizational skills, attention to detail and accuracy.
• Demonstrated ability to work independently and exercise sound judgment.
• Demonstrated analytical and conceptual skills.
• Excellent oral and written communications skills.
• Proficiency in financial management systems applications.
• Proficiency in PC applications such as Microsoft Outlook, Excel, Access, and Word.

Duties Description Primary Purpose
The Senior Contract Administrator provides management and supervision of the contracting process administered by DASNY in accordance with DASNY procurement guidelines, policies and procedures..

Essential Functions
• Oversee the day-to-day operations of the contracting process; assign, manage and prioritize workload and allocate work among staff.
• Monitor unit fees and hours.
• Review and approve work authorizations prepared by Procurement staff.
• Evaluate cost or fee proposals.
• Participate in or chair selection committees.
• Negotiate terms and conditions of contracts.
• Provide assistance to Planning, Design and Quality Assurance, Construction and Accounts Payable and other operating units in the interpretation and implementation of contract provisions, and in the accumulation of required documentation and submittals.
• Review and develop Contract Reporter notices and Requests for Proposal for contract procurements.
• Oversee, review and provide supervision with respect to the negotiation of cost proposals for individual work authorizations, new contracts and/or amendments.
• Coordinate the advertising and bidding process.
• Coordinate Minority- and Women-Owned Business Enterprises (M/WBE) participation with the Opportunity Programs Group.
• Ensure that sufficient documentation of the contract award process is maintained in the contract files.
• Identify and apprise management of potential improvement opportunities in the contracts process.
• Analyze contract process, procedures, and work flow; collaborate, recommend and implement changes to improve processes and efficiency.
• Collaborates with design and construction phase managers on the use of specific term consultants to ensure DASNY is meeting State and DASNY-related initiatives.
• Develop and monitor performance measures and unit goals and objectives.

Other Duties and Responsibilities
• Assist clients in the development and implementation of contracts to meet specific program or project needs.
• Assist in tracking and reporting of workload and performance measures.
• Serve as DASNY representative at meetings with trade and professional organizations.
• Supervise, train, and evaluate employees.
• Assist Management in the development of policies.
• Develop, document and implement procedures.
• Assess, develop and implement internal controls, and oversee the review and testing of same.
• Undertake special assignments as directed.
• Must maintain regular attendance in accordance with DASNY attendance and leave policies.
• Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination. (Standards can be found on the Intranet).

Additional Comments Supervision
Supervision of employees is required.

Physical/Mental/Visual Demands
Monthly travel is required, using public transportation, rental vehicle, DASNY vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Requires complex and time-pressured decision making. Must be able to work overtime or extended work hours as needed.

Work Environment
Standard office environment including the use of one or more of the following: PC, telephone, fax machine, printer, copier, scanner, electronic stapler/hole punch/date stamp, shredder.


DASNY is an Equal Employment Opportunity employer committed to excellence and diversity.

All qualified candidates are encouraged to apply.

Some positions may require additional credentials or a background check to verify your identity.

Name Nicholas Ouellette

Telephone

Fax (518)257-3550

Email Address JobOpps3@dasny.org

Address

Street 515 Broadway

City Albany

State NY

Zip Code 12207

 

Notes on ApplyingTo apply, please copy and paste the following in your browser:
https://dasny.clearcompany.com/careers/jobs/798f672c-30b0-e063-bcc3-ca855e23c8ec/apply?source=1022371-CS-20928

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