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Review Vacancy

Date Posted 05/28/19

Applications Due06/28/19

Vacancy ID69398

NY HELPNo

AgencyEmpire State Development, NYS

TitleSecretary 1

Occupational CategoryOther Professional Careers

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41130 to $50405 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Onondaga

Street Address 620 Erie Boulevard West

Suite 112

City Syracuse

StateNY

Zip Code13204

Minimum Qualifications Open to current NYS employees who are currently in a Secretary 1 title, eligible for transfer under Section 70.1 of Civil Service Law, and to those reachable on the Secretary 1 eligible list. No need to apply if on this list; we are canvassing all list candidates.

Duties Description Under the general direction of the Regional Director, the incumbent of this position will serve as office manager, providing administrative and secretarial support.

Duties include, but are not limited to, the following:
• Provide administrative and secretarial support to all staff in the Central New York Regional Office

• Prepare and coordinate Regional Economic Development Council meetings

• Maintain Regional Office calendar

• Schedule meetings

• Schedule and attend public hearings (local travel required)

• Act as a liaison for representatives of the Department at public hearings; coordinate information presented

• Submit necessary paperwork following public hearings

• Make travel arrangements

• Prepare and maintain expense reports

• Assist with database management

• Answer telephones and handle inquiries in a timely, courteous, and professional manner

• Represent office and serve as initial contact with public

• Meet and greet clients and visitors

• Order office supplies and maintain inventory

• Coordinate maintenance of office equipment as required

• Perform general clerical duties such as photocopying, faxing, mailing, and filing

• Open and distribute mail

• Monitor correspondence prepared for the Director’s signature to assure timeliness, completeness, and accuracy

• Maintain office files, electronic files, follow-up systems, as well as established office procedures

• Other duties as assigned

Additional Comments Salary Range: $41,130 - $50,405

Note: The starting salary for candidates with no prior State service will be at the minimum hiring rate.

Some positions may require additional credentials or a background check to verify your identity.

Name Kaitlyn McCann

Telephone

Fax 518-292-5852

Email Address DED-HR@esd.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12245

 

Notes on ApplyingIf interested in this position, please forward a cover letter and resume to the e-mail address above by June 28, 2019. Be sure to indicate the position title, vacancy ID#, and location you are applying for, and specify how you meet the minimum qualifications in your cover letter.

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