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Review Vacancy

Date Posted 06/21/19

Applications Due07/08/19

Vacancy ID71472

AgencyPublic Service, Department of

TitleSecretary 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $51576 to $64414 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Three Empire State Plaza

City Albany

StateNY

Zip Code12223

Minimum Qualifications Two years of satisfactory secretarial experience; or satisfactory completion of a two-year course in secretarial science from a business school registered with the New York State Education Department (SED), or from a New York State community college or technical institute recognized by SED as following acceptable educational practices; or a satisfactory combination of education and experience.

Duties Description The incumbent will provide administrative support for the Chief Administrative Law Judge and other Administrative Law Judges (ALJ) and manage the support staff in the Office of Hearings and Alternative Dispute Resolution. Duties include a wide range of administrative record-keeping and other support related to court reporters, intervenor funding, case status, calendar, travel, room reservations, personnel, and office supplies. The Secretary 2 will serve as a DMM gatekeeper to upload documents for filing, maintain party lists, manage staff assignments, and use DMM to access session documents for Chief ALJ or other ALJs participating in Public Service Commission sessions. The incumbent will also be called upon to type and format correspondence, rulings, notices, recommended decisions and orders, and transmit them to DPS Operations Office for issuance. The position’s duties also includes responding to telephone inquiries, including from outside parties, and directing calls as appropriate. The Secretary 2 will supervise other OHADR support staff in the performance of similar functions, coordinate work flow, and provide guidance and training as needed.

Additional Comments The ideal candidate should have excellent computer skills, including proficiency with Microsoft Word, Excel, and PowerPoint programs; the ability to function independently; good written and verbal communication skills; considerable tact and discretion, including the ability to maintain confidentiality; be highly organized and able to multi-task with accuracy. Candidates should demonstrate skills in motivating and training subordinates and working with the entire office as a team player.

Some positions may require additional credentials or a background check to verify your identity.

Name Michele Newkirk

Telephone 518-486-5708

Fax 518-473-9990

Email Address recruiting@dps.ny.gov

Address

Street Three Empire State Plaza

Human Resources Management, 16th Floor

City Albany

State NY

Zip Code 12223

 

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruiting@dps.ny.gov or mail to Human Resources Management at the address above.

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