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Review Vacancy

Date Posted 08/15/19

Applications Due08/30/19

Vacancy ID73032

AgencyAging, Office for the

TitleContract Management Specialist 1

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $42986 to $71980 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Agency Building 2, Empire State Plaza

City Albany


Zip Code12223

Minimum Qualifications Current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service as a Contract Management Specialist 1; OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 13 or above and eligible for transfer under Sections 52.6, 70.1, or 70.4 of the Civil Service Law.*

*Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.

NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees reachable on the Civil Service eligible list will be/have been canvassed and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Civil Service website ( to determine transfer eligibility or contact OGS Human Resources for your transfer options.

Individuals with current 55b/c status who possess a bachelor’s degree are encouraged to apply. You will need to supply a copy of your eligibility letter when responding to this announcement.*

Candidates with current standing on the Professional Career Opportunity (PCO) eligible list with the score of 100 or above are encouraged to apply.*

*Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.

Duties Description Under the direct supervision of an Associate Accountant, the incumbent would be responsible for the contract administration activities pertaining to various agency programs including, but not limited to; Social Adult Day Services, Respite Services, Long Term Care Ombudsman Program, Independent Living Centers, Legislative Member Items (Grants-in-Aid), Naturally Occurring Retirement Community Programs (NORCs), Retired and Senior Volunteer Program, and Foster Grandparent Program. Specific duties may include, but are not limited to the following:
• Review, evaluate, and obtain approval of contracts and purchase orders for various state and federal grant programs.
• Complete the review and approval of budget modifications, extensions, and other contract modifications.
• Monitor and evaluate grantee adherence to various funding requirements. Provide technical assistance to grantees in needed areas.
• Function as an agency prequalification specialist: review and approve required information and documentation submitted by non-profit organizations looking to prequalify in the NYS Grants Gateway in order to contract with New York State.
• Review vendor responsibility questionnaires and follow up on relevant findings in order to make Vendor Responsibility determinations as required by the Office of the State Comptroller as part of the contract approval process.
• Works closely with Assistant M/WBE Specialist to ensure all assigned contracts meet the current agency/state M/WBE utilization goal of 30%. Has primary responsibility for ensuring that M/WBE goals for their assigned contracts are met.
• Train and advise grantees on requirements of grant programs and related contracting issues. Provide technical assistance in preparation of funding applications and related documents, vouchering procedures and appropriate recordkeeping.
• Supervise the work of subordinates in the performance of his/her functions (e.g., payment of grantee claims, follow up activities to ensure timely closeout of grants and reconciliation of accounts). Perform all related supervisory duties, including approving timesheets and work schedules, managing and prioritizing workloads and completing performance evaluations or probation reports.
• Work with program and other agency staff on an ongoing basis to jointly discuss and resolve problems or issues with the administration of grants or contracts.
• Perform other related duties including preparation of ad hoc reports, participation in intra-agency work committees and development and implementation of new programs and related policies and procedures. May participate in development and/or review of Requests for Applications (RFA’s).

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/CP/74208

Telephone 518-473-5282

Fax 518-486-1631

Email Address


Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242


Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.

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