StateJobsNY

NY HELPNo

AgencyLabor Management Committees, Joint

TitleConfidential Stenographer

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $37034 to $46805 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 240 Washington Ave Ext.

City Albany

StateNY

Zip Code12203

Minimum Qualifications • Three years of experience providing administrative support;

• Knowledge of Microsoft Office Suite, SLMS, and general database entry desired;

• Excellent writing, interpersonal, organizational, and customer service skills;

• Able to work alone and as part of a team;

• Ability to organize and prioritize work;

• A satisfactory equivalent combination of appropriate experience and education as determined by the Governor’s Office of Employee Relations.

Duties Description Under the general supervision of the Employee Program Assistant (the manager of the State/CSEA Disciplinary Arbitration Panel Administration Unit), the Confidential Stenographer will provide secretarial support for the administration of the State/CSEA Article 33 collective bargaining appeal process.

Duties include, but are not limited to:

• Log in disciplinary grievance appeals and establish a file for each case;

• Consult existing schedules of arbitrators and set up date of hearing for each grievance;

• Process notifications of hearing dates to arbitrators, union representatives, appellants and State agency labor relations/personnel offices;

• Assist the Employee Program Assistant in the preparation of case files for review by the arbitrators. Mail case files to arbitrators in time for adequate review before hearing;

• Answer telephone inquiries from appellants, union representative and State agency management as to the status of grievances appeals and the scheduling of the hearings. Refer more complex inquiries to the Employee Program Assistant;

• Assist in the monitoring of cases to ensure that the time frames required by the CSEA contracts for the hearings and decisions are being met. Bring tardiness of hearing decisions to the attention of the Employee Program Assistant for corrective action;

• Produce notices of hearing decisions and send to appellants, union representatives and State agency labor relations/personnel offices;

• Maintain electronic and paper files for pending cases, case decisions, correspondence and financial records;

• As directed, prepare statistical reports on hearings and decisions;

• Review incoming correspondence, assemble relevant data from files and attach it to correspondence before forwarding to Employee Program Assistant;

• Prepare responses to routine correspondence for own signature or signature by Employee Program Assistant as appropriate;

• Maintain office supply cabinet and order supplies in accordance with agency requisition regulations;

• Track billing by arbitrators and assemble all relevant documentation for review by Employee Program Assistant;

• Prepare purchase orders and vouchers, as directed by Employee Program Assistant;

• Assist Time and Attendance Administrator with secretarial/clerical tasks.

Additional Comments Free parking is available on-site.

The Governor’s Office of Employee Relations does not discriminate on the basis of race, color, national origin, age, sexual orientation, religion, or disability in the admission to, access to, or employment in their programs or activities.

Reasonable accommodation will be provided upon request.

Some positions may require additional credentials or a background check to verify your identity.

Name Kelly Catman

Telephone

Fax

Email Address HR@goer.ny.gov

Address

Street Agency Building #2, 8th Floor

Empire State Plaza

City Albany

State NY

Zip Code 12223

Notes on ApplyingTo apply, please send cover letter and resume to hr@goer.ny.gov (M.S. Word or PDF is the preferred format). Hard copy via US Mail is also accepted.

Please reference the Vacancy No. 74336 when applying.