Review Vacancy
AgencyParks, Recreation & Historic Preservation, Office of
TitleParks & Recreation Aide 5
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitOSU - Operational Services Unit (CSEA)
Salary RangeFrom $13.57 to $13.57 Hourly
Minimum Qualifications Proficiency in MS Word, MS Excel, and MS Outlook;
• Ability to communicate effectively.
• 1+ years of hands-on administrative support or equivalent experience.
The ideal candidate will be hard-working, quick on their feet, willing to get involved wherever needed, and interested in taking on responsibility. Interest in technology (internet connectivity, telephony, or automation) a plus, but not required.
Duties Description The Automation and Innovation team is working to modernize New York’s state parks and historic sites by using technology to help make the Parks experience more enjoyable and efficient for both visitors and staff.
Supervised by Automation team staff, the incumbent will perform a variety of manual, clerical, and support tasks in connection with the team’s work, including
- assembling supporting documentation, entering requisitions, and disseminating completed PO's as the ‘primary purchaser’ for the team’s purchasing needs.
- managing timely payment of the Parks portfolio of internet accounts and tracking all team invoices received in Albany.
- coordinating and organizing meetings for the team as needed, assisting in the preparation of logistics documents including travel arrangements and expense reports, etc.
- preparing multiple documents including our weekly staff agendas, notes, and action items, receiving reports for any team purchases, and all connectivity purchase orders and associated documentation.
The incumbent should be able to:
• Work effectively with staff;
• Communicate clearly and thoughtfully;
• Coordinate and organize logistics (e.g. appointments, meetings, travel arrangements, expense reports) for a fast-moving and multi-location team;
• Prepare and modify documents including correspondence, drafts, memos and emails as requested;
• Perform basic data entry and analysis, as requested; and
• Solve problems, multi-task, and juggle competing priorities.
Some positions may require additional credentials or a background check to verify your identity.