StateJobsNY

NY HELPNo

AgencyLabor, Department of

TitleAdministrative Assistant - Albany

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $51576 to $64414 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address New York State Department of Labor

State Office Campus, Building 12

City Albany

StateNY

Zip Code12240

Minimum Qualifications MINIMUM QUALIFICATIONS:

Interested candidates must have at least three years of professional experience as an administrative support professional in an Executive office.

PREFERRED QUALIFICATIONS:

Strong organizational and interpersonal skills; professional and courteous demeanor; solid work ethic; team oriented; proficient with technology including PowerPoint, OneNote, and SFS.

Duties Description STANDARD DUTIES:

The duties of the Administrative Assistant encompass executive support and office administration roles. Duties include:

• Gather, organize and compile information as required, including data relevant to complex or unusual inquiries to assist Deputy Commissioner and Division executives to provide a basis for replies or decisions and/or draft the reply.
• Prepare reports using statistical and narrative information and utilize a variety of software packages in order to obtain necessary data. May analyze information and make recommendations.
• Prepare responses to inquiries from letters and phone calls, answer questions about activities, transactions, programs, policy and procedures; refer most complex technical questions to appropriate staff.
• Monitor and track status of specific program activities; follow up to see that appropriate information is being prepared and will be completed by the necessary deadline; prioritize and organize office workflow.
• Design, set up and maintain files of correspondence and documents, including electronic files, search for requested material and periodically purge obsolete material for storage in records center or for disposal.
• Review outgoing briefing documents, presentations and correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy, program information and conformance to instructions. Ensure that appropriate background material is attached.
• Schedule and arrange meetings and conference calls; maintain calendars; assemble and coordinate background materials for meetings. Attend specific meetings and prepare a summary of the meeting’s conclusions or agreed upon courses of action.
• Make travel arrangements and prepare travel vouchers.
• Transmit instructions from Deputy Commissioner to appropriate staff orally, in writing or electronically and follow up to see that instructions are followed, and deadlines are met.
• Prepare PowerPoint slide presentations and handouts as needed.
• Update and manage OneNote.
• Review and verify certain staff timesheets for accuracy and appropriateness.
• Provide back-up coverage for other administrative support professionals.

Some positions may require additional credentials or a background check to verify your identity.

Name Carole Brunner

Telephone (518) 457-1020

Fax EFax: 5184742871@fax.ny.gov

Email Address labor.sm.personnel.jva@labor.ny.gov

Address

Street New York State Department of Labor

Harriman State Campus, Building 12, Room 561

City Albany

State NY

Zip Code 12240

Notes on ApplyingTo be considered for this position, interested applicants should e-mail a cover letter and resume in Microsoft Word or PDF format to labor.sm.personnel.jva@labor.ny.gov. Please include the title, location and vacancy ID #76281 you are applying for in the subject line of your e-mail. Failure to do so may result in the delay of processing your application.