Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleAdministrative Specialist 1 (Appointment may also be made at the Trainee 1 level and serve up to two-year traineeship)
Occupational CategoryOther Professional Careers
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $56604 to $71980 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS:
Candidates must be reachable for appointment on the current Civil Service Eligible List, Professional Careers Opportunity (PCO) or OPWDD’s Central Office Public Administration Traineeship Transition (PATT). Appointment will be made at the traineeship level.
Candidates must have permanent competitive status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4 or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
Duties Description PRIMARY DUTIES AND RESPONSIBILITIES:
As a member of OPWDD’s Quality Improvement Direction group in the Division of Quality Improvement (DQI), responsibilities of the Administrative Specialist 1 may include, but are not limited to, the following:
• Serve as high level administrative support for the Deputy Commissioner who oversees the Division of Quality Improvement (DQI) with solid project management skills and flexibility to adapt to changing priorities.
• Responsible for the creation, editing and vetting of high-level documents that range from correspondence materials to complex excel spreadsheets while showing exceptional communication skills and suitable judgement to proficiently juggle priorities and continue work flow throughout the division.
• Determine appropriate action and/or follow up, serving as a representative for the division’s senior management with the ability to carry out appropriate verbal, written and face-to-face communications with, and on behalf of, those individuals.
• Provide complex and confidential administrative support for the division and each of its units: Bureau of Program Certification (BPC), Incident Management Unit (IMU) and the Continuous Quality Improvement Unit (CQI).
• Exercise superior judgment and problem-solving skills, anticipate and act on the needs of the division and take initiative in analyzing, designing and/or implementing necessary changes to standard procedures.
• Oversee the maintenance of various electronic files, policies/procedures, databases, materials, supplies and/or equipment while analyzing and assessing the need for altering or updating.
• Compose correspondence, charts, graphs and presentations that can be complex in nature, including supporting materials if necessary.
• Take initiative to identify and communicate errors, omissions and/or discrepancies in correspondences and division documents.
• Develop, manage and maintain filing systems, both electronic and hard copy, as necessary.
• Regularly monitor documents with deadlines and compile information from a variety of resources into various reports efficiently and effectively.
• Organize and manage projects with limited instruction including planning, coordinating, executing, and providing updates regarding the status of work.
• Compile data and prepare reports and recommendations about work problems and identify new opportunities for efficient processes and participate and collaborate in process improvement initiatives.
Additional Comments Please note:
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer.
Some positions may require additional credentials or a background check to verify your identity.