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Review Vacancy

Date Posted 03/25/21

Applications Due04/12/21

Vacancy ID85384

AgencyAlcoholic Beverage Control

TitleOffice Assistant 1 – Hourly

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $14.96 to $14.96 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

City Albany

StateNY

Zip Code12210

Minimum Qualifications There are no education or experience requirements.

Duties Description • The candidate will be required to data enter licensing and permit applications into the agency’s workflow databases; access fees from a fee chart; assist with distribution of applications and related documents to review staff and maintain tickler files.
• The candidate will also be required to transcribe information into letter format and send via email/regular mail to applicants and representatives.
• Candidates may be required to assist customers at the reception window by receiving paperwork, answering questions and distributing licenses and permits.
• Must have a pleasant phone manner and be able to make requests for additional monies and documents either via the telephone or via email correspondence.
• The candidate may be requested to perform additional clerical duties such as scanning, coding and mail distribution as needed.
• The candidate will be required to assist with processing the box of applications received daily from the lockbox and verifying the batch reports with the work received.
• The candidate will be required to assist with the issuance of licenses and permits.
• The candidate will be required to assist with processing the email boxes for the clerical unit. (Conditional and Deficiency email boxes)
• The candidate may be required to assist with processing out of state fingerprints, transferring fingerprint responses.
• The candidate will be required to assist with shipping boxes of pending applications to our Zone offices for processing.
• The candidate may need to assist with requesting 500 ft. hearings to be scheduled.
• Other duties as assigned

Additional Comments Applicants who are currently 55b/c eligible are encouraged to apply for this position.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/BE

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.

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