StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleProject Assistant - Item #00804

Occupational CategoryAdministrative or General Management

Salary Grade25

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $81446 to $102661 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications EDUCATION:

· An Associate’s degree may be substituted for two (2) years of general business systems analysis experience.

· A Bachelor’s degree may be substituted for four (4) years of general business systems analysis experience.

· A Master’s degree in a related field may be substituted for one (1) year of the general business systems analysis experience

· A Certified Business Analyst Professional (CBAP) may be substituted for two (2) of the seven years of general business systems analysis experience.

MINIMUM QUALIFICATIONS:

At least eight (8) years of experience in managing projects in all phases of project management using a methodology aligned with the Project Management Body of Knowledge (PMBOK).

Experience must include the following, which may be concurrent experience:

At least one (1) year of supervisory experience. AND

At least four (4) years of experience in IT projects and in communication and change management activities, including developing strategies and tools for managing, sustaining, supporting and adapting to organizational change.

EDUCATION:

An Associate’s degree may be substituted for two (2) years of the general experience.

A Bachelor’s degree may be substituted for four (4) years of the general experience.

A Project Management Professional certification (PMP) may be substituted for seven (7) of the eight (8) years of general project management experience.

Duties Description Under the direction of the Project Manager 4 (Gr 29), the Project Assistant (Gr 25) will be responsible for managing project development for a Human Capital Management system from initiation to closeout. The primary responsibilities include, but are not limited to:

· Assisting the Project Manager 4 in collaboration with Project Business Lead, project technical team leads and stakeholders, to determine scope, goals, deliverables, resources, budget, risk and timing of deliverables;

· Developing, maintaining and monitoring master project schedule, thus ensuring project progress is within schedule;

· Tracking and reporting on project milestones and providing status reports to management;

· Developing, maintaining and monitoring the Risk Management Plan/Register, thus ensuring activities are monitored;

· Developing and maintaining the issue log; track and report on issues throughout the project life cycle;

· Leading the change management planning, including developing marketing materials. Executing change management activities related to the project;

· Communicating expectations to team members and stakeholders and acting as a mediator between technical and business project teams and consulting staff;

· Creating a project repository of project artifacts and project management templates;

· Providing feedback opportunities for the user community;

· Capturing best practices and lessons learned throughout the project;

· Research key performance indicators, implementing processes for collecting and maintaining department specific data, metrics and information needed for project management administration;

· Assisting in the development of a Request for Information, a Request for Proposal and other procurements as necessary;

· Creating a Vendor Management Plan;

· Serve as secondary liaison to vendors that will be procured as a result of the project;

· Supervise in the development and/or documentation of quality assurance standards, quality assurance metrics, and quality control activities and results;

· Provide Project Manager 4 with information regarding project status, including potential problems and security concerns; and

· Leading, coaching and motivating project team members on a proactive basis

Additional Comments PREFERRED QUALIFICATIONS:

· The ability to work independently, as well as in a team environment;

· Proficient in the use of MS Project;

· Proficient in the use of Word, Excel, and PowerPoint;

· Experience managing projects in OSC and/or NYS government;

· Familiarity with NYS procurement processes;

· Experience in risk management, including development of risk plans and mitigation strategies;

· The ability to work with others to analyze problems quickly and develop the best solution;

· Business skills including working in teams and facilitating;

· Good organizational skills, and able to set priorities when working on multiple tasks;

· Excellent interpersonal and communication (written and oral) skills (ability to have fun while getting results);

· The ability to be flexible, to adapt to change, and work well in a fast paced, participative, deadline-oriented environment with diverse assignments;

· Project management training preferably certified by the Project Management Institute

Some positions may require additional credentials or a background check to verify your identity.

Name Joanne Pirfo

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.ny.gov

Address

Street Office of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on ApplyingInterested candidates should submit a cover letter, resume and the attached template https://web.osc.state.ny.us/recruit/docs/00804_Project_Assistant_MQTemplate.doc to recruit@osc.ny.gov no later than June 16, 2021. Please reference Items #00804-JFP in the subject line of the email, and on the cover letter.

To obtain the required template; copy and paste the following hyper link into your browser, download and save the template: https://web.osc.state.ny.us/recruit/docs/00804_Project_Assistant_MQTemplate.doc

PLEASE NOTE:

All candidates MUST complete this template in full to demonstrate they meet the minimum qualifications. Candidates will be selected for interview based SOLELY on the contents provided by them on this template.

IMPORTANT:

It is imperative that you provide specific examples to demonstrate your experience for each of the required qualifications listed in this template. Please ensure that you have fully described how you meet the qualifications by providing a FULLY DETAILED description of your experience. Any ambiguity, vagueness, or omissions will not be decided in the candidate’s favor.

When responding, please include the reference number and letters listed in this section. The VACANCY ID # should not be included