Review Vacancy
AgencyParks, Recreation & Historic Preservation, Office of
TitleParks and Recreation Aide 6
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitOSU - Operational Services Unit (CSEA)
Salary RangeFrom $15.26 to $15.26 Hourly
Minimum Qualifications Must have good communication skills, including in writing; excellent organizational skills and have experience with Microsoft Office including Excel, Word, Outlook and PowerPoint.
During museum operating hours, it is primarily a forward facing position and candidate must be comfortable interacting with the public appropriately and representing NYS Parks.
The position requires that the individual must have a professional and cooperative manner with both site visitors and staff at all times.
Must possess a valid NYS driver's license as a term and condition of employment.
Duties Description This is an administrative position that covers Crown Point Historic Site in Crown Point.
In season (4 ½ days a week), duties include:
Reception desk, greeting visitors and assisting in museum.
Managing opening, closing and operating procedures; including operating the cash register, credit card machine, and having knowledge about general site history.
Assists in answering the telephone, directing calls appropriately, or generally assisting callers and following up.
Entering historic site revenue and attendance data and generating reports as needed by regional administrators.
Conduct and assist with regular safe counts and cashier counts for monthly audits. Reporting any discrepancies to Historic Site Manager.
Learning statewide and agency-wide financial accounting systems (SFS and BETS). Processing multiple credit card reconciliations, timely entry of data into each system, and submitting documentation paperwork on tight deadlines.
Assist with payroll duties by auditing timesheets and LATS and HRIS for accuracy of reported time, ensuring timesheets are signed by the appropriate supervisor.
Creating & maintaining spreadsheets for tracking donations and expenditures. Making bank deposits in a timely fashion.
Managing inventory and reordering of merchandise.
Managing pavilion reservations, adding reports to shared calendar and handling special requests from guests.
Managing communications and scheduling group reservations and visits.
Maintaining digital and paper copy files and assisting site manager with filing duties. Taking and satisfactorily completing all mandatory agency training courses.
Assistance with light weekend grounds and housekeeping in order to maintain cleanliness of site and museum.
Off season (1-2 days a week):
Assists with special events and public programming.
Assists in answering the telephone, directing calls appropriately, or generally assisting callers and following up.
Entering attendance data and generating reports for site administrators.
Overseeing and completing monthly audits and reviewing with Site Manager.
Managing communications and scheduling group visits or special appointments in the off season.
Assisting with audits and inventory of site and office equipment; updating database and communicating with regional coordinator.
Additional Comments Enjoy working with people and an interest in history and education is preferred but not required.
Some positions may require additional credentials or a background check to verify your identity.
Email Address Saratoga.Employment@parks.ny.gov
Address
Street Crown Point State Historic Site
21 Grandview Drive
Notes on ApplyingIt is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications. If you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation website at https://parks.ny.gov/documents/employment/FillableUpdatedParksEmployeeApplicationS1000Part1.pdf. Please forward your application and resume to Lisa Polay, 21 Grandview Drive, Crown Point, NY 12928 or to Saratoga.Employment@parks.ny.gov, by the date indicated above.