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Review Vacancy

Date Posted 09/20/21

Applications Due12/02/23

Vacancy ID91443

AgencyEducation Department, State

TitleProject Assistant, (Three positions) Box CFO-500/51522, 51523, 51524

Occupational CategoryNo Preference

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $45455 to $58028 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Office of Chief Financial Officer

Office of Grants Finance

City Albany

StateNY

Zip Code12234

Minimum Qualifications MINIMUM QUALIFICATIONS:

Candidates must possess:

Either 1. A bachelor’s degree;

Or 2. An associate’s degree AND two years of professional experience in any of the following areas: grant management, program management, accounting, data management, or finance.

PREFERRED QUALIFICATIONS:

Preference may be given to candidates who possess proficiency with Microsoft Office applications.

Duties Description The New York State Education Department’s Office of Chief Financial Officer is seeking candidates for three Project Assistant positions within the Office of Grants Finance. Under the supervision of the Project Assistant, salary grade 23, the incumbents of these positions will assist with the processing, review, and payment of the CARES Act grant programs. Duties of these positions include, but are not limited to, the following:

• Assist with fiscal transactions in the Department’s internal grant processing system (CAFÉ) and the Statewide Financial System (SFS) related to grants and/or grant contracts;
• Gather information required to complete monthly reconciliations of all CARES Act grant programs;
• Compile information related to CARES Act grant programs as requested by the Grants Finance management team;
• Monitor and review system generated reports for incomplete or inaccurate data related to CARES Act grant programs;
• Conduct first level review of CARES Act Budgets, Budget Amendments, and Final Expenditure Reports;
• Communicate with LEA grantees to request supporting documentation related to payment reviews conducted by the Department and by the Office of the State Comptroller;
• Assist with administrative assignments that may include sorting and reviewing reports and file organization;
• Assist with inquiries, both written and verbal, from internal or external stakeholders regarding CARES Act grant programs; and
• Perform additional administrative duties, as assigned.



Additional Comments CONDITIONS OF EMPLOYMENT: These will be temporary appointments. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of degree will be required at the time of interview for all candidates.

*Leads to a maximum salary of $58,028 based on annual performance advances.

APPLICATION: Recruitment will continue until the positions are filled. Qualified candidates should send a resume and letter of interest to OMSJOBS@nysed.gov (email submissions are preferred). You must include the Box number (CFO-500/51522, 51523, 51524) of the position in the subject line of your email and cover letter to ensure receipt of your application. In order to qualify for the position when you have current or prior New York State employment, you may be contacted by SED Personnel for your social security number to confirm your State employment history.

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address omsjobs@nysed.gov

Address

Street NYS Education Department

89 Washington Avenue, OHRM Room 528EB

City Albany

State NY

Zip Code 12234

 

Notes on ApplyingAPPLICATION: Recruitment will continue until the positions are filled. Qualified candidates should send a resume and letter of interest to OMSJOBS@nysed.gov (email submissions are preferred). You must include the Box number (CFO-500/51522, 51523, 51524) of the position in the subject line of your email and cover letter to ensure receipt of your application. In order to qualify for the position when you have current or prior New York State employment, you may be contacted by SED Personnel for your social security number to confirm your State employment history.

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