StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleAdministrative Operations Officer (Special Investment Officer) - Item #00032

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $74323 to $98478 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications

Duties Description · Manage the procurement process for investment-related systems and services from end-to-end including RFP development and issuance, evaluation committee organization, required document generation, meeting scheduling and document retention.

· Manage all subscription, licenses and data provider relationships including working with business units to develop justifications.

· Act as liaison between PICM business units, Finance and Legal ensuring that all procurement matters are complete, accurate and documented.

· Assist in the development of a database for all contracts and agreements.

· Standardize procurement processes, document procedures and train staff.

· Monitor transaction communications and take appropriate corrective action to ensure accurate data flow between parties, including the custodian bank and PICM vendors.

· Working with asset classes, maintain and update approved signatory lists for custodian bank.

· Participate in the annual Form 6166 processing.

· Participate in the update of the Vendor List.

· Assist with preparation of materials for investment-related meetings and deal closing (e.g., IAC, signings).

Additional Comments Desired Competencies:

· High ethical standards and commitment to the fiduciary responsibilities of a pension fund

· Basic understanding of active trading processes and investment-related software and services

· Deep experience running procurement and RFP management processes

· Strong written and oral communication skills to assist with reports, presentations, and other internal communications

· Ability to meet deadlines, work under supervision, and take a highly detail-oriented approach to work

· Able to exhibit meaningful discretion and confidentiality when handling sensitive materials

Preferred Qualifications:

· Bachelor’s Degree

· 5+ years of corporate administrative experience, preferably in a finance-related organization

Some positions may require additional credentials or a background check to verify your identity.

Name Sara Burt

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.ny.gov

Address

Street Office of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.ny.gov no later than October 18, 2021. Please reference Item # 00032–GOER-SAB when responding.

When responding, please include the reference number and documents listed in this section. The GOER ID # should not be included.