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Review Vacancy

Date Posted 10/26/21

Applications Due11/08/21

Vacancy ID93387

AgencyPublic Service, Department of

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37507 to $46103 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address 3 Empire State Plaza

City Albany

StateNY

Zip Code12223

Minimum Qualifications Current New York State Employees
Current New York State employee with one year or more of permanent or contingent-permanent service as an Office Assistant 2, Grade 9; OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a qualifying title and eligible for transfer* under Section 70.1 of the Civil Service Law.

*Candidates are encouraged to access GOT-IT on the Civil Service website (www.cs.ny.gov) to determine transfer eligibility.

General Public
Civil Service Eligibility List:
Candidates on the appropriate promotional list(s) have been canvassed and do not need to apply to this posting.

Duties Description The Office Assistant 2, Grade 9, will perform more difficult or complicated clerical and office support duties that include, but are not limited to:
• Answering questions from and providing information to various parties regarding agency activities, transactions, and procedures. Responding to questions concerning the operation of the unit or program area.
• Operating various communication systems such as telephones, computers, and internal systems. Maintaining records of such communications.
• Scheduling appointments and meetings using various office tools.
• Coordinating arrangements for meetings, courses, and other gatherings, taking attendance, and ensuring appropriate materials and equipment are available.
• Receiving, screening, reviewing, and verifying documents for completeness, content, and accuracy.
• Reviewing forms and applications and making appropriate determinations.
• Performing various clerical or office assistant tasks such as scanning documents, typing, proofreading, reviewing, and correcting errors of written material.
• Designing clerical processing procedures to help increase office efficiency.
• Establishing new files by coding and numbering forms, creating folders, and compiling relevant material.
• Maintaining files, correspondences, documents, records, and materials pursuant to guidelines.
• Receiving, opening, appropriately recording, sorting, and distributing mail, e-mail, and other forms of correspondence and/or communication.
• Responding to correspondence.
• Operating and performing basic maintenance on office machines and equipment.

Additional Comments The primary mission of the New York State Department of Public Service (DPS) is to ensure affordable, safe, secure, and reliable access to electric, gas, steam, telecommunications, and water services for New York State’s residential and business consumers, while protecting the natural environment. The Department also seeks to stimulate effective competitive markets for clean, renewable, and distributed energy resources that benefit New York consumers, as well as product and service innovations.

The Department of Public Service is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by contacting the Designee for Reasonable Accommodations (DRA) and Americans with Disabilities Act Coordinator which can be found under the Accessibility Link on the Department’s webpage at www.dps.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management - KP

Telephone

Fax (518) 473 - 9990

Email Address recruiting@dps.ny.gov

Address

Street 3 Empire State Plaza

City Albany

State NY

Zip Code 12223

 

Notes on ApplyingPlease send a resume and cover letter to recruiting@dps.ny.gov or fax to Human Resources Management at (518)473-9990. Please reference “Office Assistant 2, posting 00149” when applying.

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