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Review Vacancy

Date Posted 01/12/22

Applications Due01/25/22

Vacancy ID97277

AgencyHomeland Security and Emergency Services, Division of

TitleAdministrative Specialist 1

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $40818 to $76387 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 1220 Washington Avenue, Building 7A

City Albany

StateNY

Zip Code12226

Minimum Qualifications CURRENT STATE EMPLOYEES:
current New York State employees with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 11 or above and eligible for transfer under Section 52.6, 70.1, or 70.4** of the Civil Service Law.*

**70.4 Transfer: Candidates must have one year of permanent competitive or 55b/c service at the Grade 11 or above AND possession of a bachelor’s degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists.

PCO Appointment: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.

*Successful completion of a two-year traineeship leads to appointment as an Administrative Specialist 1, SG-18.

NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Civil Service website (www.cs.ny.gov) to determine transfer eligibility or contact OGS Human Resources for your transfer options.


GENERAL PUBLIC CANDIDATES:
Individuals who are currently 55b/c eligible AND possess a bachelor’s degree or higher are encouraged to apply. If interested in this position and applying using your 55b/c status, please provide a copy of your current 55b/c eligibility letter.

Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.

Successful completion of two-year traineeship leads to appointment as an Administrative Specialist 1, SG-18.

Duties Description The incumbent’s duties will include, but not be limited to the following:
• Ensure that all agency invoices are paid in a timely manner and in compliance with work procedures, policies, applicable laws, rules, and regulations.
• Liaising with program staff and other units, ensure that each invoice has the appropriate approvals to pay and requisite coding.
• Interact with vendors and other agencies to resolve discrepancies and obtain missing information relating to one-time invoices as well as recurring bills.
• Knowledge of the Statewide Financial System (SFS). Preferred experience with Accounts Payable, eSettlements, and Purchasing modules.
• Process vouchers in SFS and apply them against purchase orders, contracts, or directly against cost centers as needed.
• Maintain a purchasing card, utilizing it for recurring bills and other charges as needed. Ensure that all charges are reconciled in an accurate and timely manner.
• Maintain records of appropriateness to pay utilizing spreadsheets, files, and email.
• Research invoices utilizing resources including the DHSES Dashboard, SFS, program staff, and external stakeholders to determine if payment is appropriate.
• Preferred working knowledge of New York State Purchasing and Contracts and how to apply invoices against them.
• Troubleshoot problems with invoices related to purchase orders and liaise with internal and external stakeholders to rectify these issues.
• Assist program in setting up new services and resulting payment schedules.
• Assist as needed for the Emergency Operations Center during disaster activations.
• Conduct all supervisory duties for subordinate staff such as approve leave and track time and attendance, identify development and performance needs, and performance evaluations.

NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/NP

Telephone 5184735282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.

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