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Review Vacancy

Date Posted 01/14/22

Applications Due01/24/22

Vacancy ID97410

AgencyUniversity at Albany

TitleAdministrative Assistant 2, Non-Competitive (Non-Permanent Eligible), Vice President for Student Affairs

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $52589 to $62117 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address University at Albany (Office of the Provost)

1400 Washington Avenue

City Albany

StateNY

Zip Code12203

Minimum Qualifications (Alternate hours M - F: 9:00 AM - 5:00 PM), TBD
High school diploma or high school equivalency diploma; and three years of experience in administrative support**, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. ** Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Duties Description Provide administrative support to the Provost, coordinate and manage the Provost’s calendar; schedule in person and zoom meetings, with faculty, staff, students and outside constituents; coordinate and manage calendars of staff in the Office of the Provost as requested including scheduling in person and zoom meetings, with faculty, staff, students and outside constituents; assist in the preparation of documents for meetings, presentations, ceremonies and events; prepare correspondence; order office supplies; reserve conference rooms, arrange and manage catering services for meetings, events and conferences; assemble materials for meetings; draft agendas as requested; manage incoming mail; front desk reception duties; personnel paperwork support; maintain and update webpages; proof mass communications; maintain Outlook distribution lists; monitor the Provost’s email as needed and forward emails to appropriate staff as necessary; assist with coordination and management of equipment inventories and installations (phones, computers, etc.); provide administrative support to the University Senate and GOV as well as other Senate councils and committees as needed; coordinate room reservations and catering for Senate support; complete required employee trainings; attend and actively participate in AS Administrative meetings; and provide direction and guidance to work-study and graduate students assigned to the Provost’s Office.

Additional Comments Please MAIL your application to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, (copy and paste), http://www.albany.edu/hr/assets/CS_Employment_Application.pdf or via the employment link at (copy and paste) http://www.albany.edu/hr/classified.php

Some positions may require additional credentials or a background check to verify your identity.

Name Stephen Mead

Telephone 518-437-4722

Fax 518-437-4731

Email Address smead@albany.edu

Address

Street 1400 Washington Avenue

City Albany

State NY

Zip Code 12222

 

Notes on ApplyingPlease MAIL) your application to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, (copy and paste) http://www.albany.edu/hr/assets/CS_Employment_Application.pdf or via the employment link (copy and paste) at http://www.albany.edu/hr/classified.php

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