Review Vacancy
AgencyState University of New York - Admin.
TitleAccounts Payable Assistant
Occupational CategoryOther Professional Careers
Bargaining UnitPSNU - Professional Services Negotiating Unit (UUP)
Salary RangeFrom $0 to $0 Annually
Minimum Qualifications Qualifications: Bachelor's degree in a related field or equivalent combination of education and experience; together with prior experience in a business/finance office setting. Ability to effectively communicate with various levels of staff, both internal and external is required. Previous customer service experience in which you were required to explain and enforce policy a plus. Working knowledge of New York State travel guidelines and/or previous SUNY accounts payable experience a strong plus.
Skills: Proficient in Microsoft Office products; such as Word, Outlook and Excel. Must possess strong organizational and time management skills as accuracy and timeliness is important. Ability to be an effective team member and display initiative and attention to detail with minimal supervision. Strong written and oral skills and the ability to present/speak in front of small groups.
Duties Description The State University of New York (SUNY) System Administration, located in Albany, New York, seeks applications for an Accounts Payable Assistant in the Office of Business Operations. The professional in this role will work closely with our Purchasing, Accounts Receivable and Accounts Payable team to ensure the integrity of our accounting/financial processes for all System Administration and University-wide program individuals.
Key Responsibilities:
-Ensure that all vendor invoices, employee expense reports and purchase orders are properly processed into the accounting system for payment.
-Review and research invoices for appropriate documentation and approval prior to processing payment.
-Contact the NYS treasury regarding lost or stolen checks or to follow-up on a duplicate vendor payments. Obtain the necessary copies of the checks for resolution.
-Researching and resolving vendor inquiries regarding payment status or information on invoices and/or purchase orders using SUNY and NYS financial systems.
-Telephone and e-mail contact with departments within System Administration regarding receipt of orders and delivery dates of open purchase orders, requisitions and invoices.
-Become familiar with and gain a working knowledge of the NYS Statewide Financial System.
-Assist System Administration departments with accounts payable questions including balances, transaction dates, etc. using the various SUNY and NYS financial systems.
-Provide support for year-end closeout.
-Ability to adapt to changes in the work environment, manage competing demands with a commitment to dependability, discretion and professionalism.
Additional Comments Salary: Commensurate with qualifications and experience. Excellent fringe benefits.
State Title: Staff Assistant (SL2).
Some positions may require additional credentials or a background check to verify your identity.