StateJobsNY

NY HELPNo

AgencyFinancial Services, Department of

TitleAdministrative Specialist 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade18

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $59038 to $73259 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County To Be Determined

Street Address *NYC - One State Street

Albany - One Commerce Plaza

City NYC/Albany

StateNY

Zip Code10004

Minimum Qualifications Appointment method:

Candidates must meet the minimum qualifications listed below in order to be eligible for appointment.

Non-Competitive:

• Two years of permanent competitive, non-competitive or exempt service in a position allocated at or above Grade 14 working in an administrative or support capacity for a management executive at grade M-3 level and above; OR

• Five years of experience in an administrative or support capacity working for an executive level manager in an executive or legal office setting in the private sector.

Substitution: A bachelor’s degree can be substituted for up to half the required experience as long as the person has worked for a high level manager in a governmental setting or for an executive level manager in an executive or legal office setting in the private sector for the remainder.

Duties Description The Department of Financial Services is seeking a candidate for the position of Administrative Specialist 1. The Administrative Specialist 1 will function with a great degree of independence in providing professional level administrative support directly to the External Affairs & Strategy team. An ability to function in a fast-paced and results driven environment is critical. Discretion, tact, confidentiality and diplomacy skills are essential. Duties include, but are not limited to, the following:

• Provides high-level executive support to the Legislative Affairs team with respect to arranging internal and external meetings, coordinating conference calls, retrieving, generating and printing documents, and arranging and documenting travel;

• Serves as the point-person for incoming communications for Legislative Affairs, and accurately identifies and directs inquiries to appropriate staff. Frequent communication with legislative staff to gather critical and confidential information;

• Ability to shepherd responses through appropriate staff including coordinating cross-divisional responses;

• Awareness and ability to identify urgent situations which need to be elevated to the Director of Legislative Affairs for quick resolution;

• Manages and maintains files on every legislator including policy letters, constituent’s issues, and other interactions with DFS;

• Asists the Director of Legislative Affairs in compiling Legislative bios and histories for the Superintendent;

• Primary Executive support person for the Superintendent in Albany (if position is filled in Albany). When necessary, attend Superintendent led outreach events throughout the state;

• Works as an integral member of a team developing a streamlined process and database for organizing and tracking responses to Governor’s, Superintendent’s and Legislative correspondence;

• Trains new staff and coaches them on DFS records retention policies and procedures, as well as provides guidance to administrative staff who require help dealing with challenging constituent phone calls, and

• Miscellaneous duties as assigned.

Additional Comments *Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $3,026 annual downstate adjustment.

If position is filled at NYC location, travel to Albany will be required.

Appointment to this position is pending Division of Budget approval to fill.

Some positions may require additional credentials or a background check to verify your identity.

Name Darlene Clemente

Telephone

Fax

Email Address nce.notifications@dfs.ny.gov

Address

Street 99 Washington Avenue, Suite 301

City Albany

State NY

Zip Code 12257

Notes on ApplyingTo Apply: Interested qualified candidates must submit a resume and letter of interest no later than February 1, 2022 to the email address listed below. Please include the Box # 00406 AdmSp1 in the subject line of your email to ensure receipt of your application. Email submissions are preferred.

Darlene Clemente
Box # 00406 AdmSp1
New York State Department of Financial Services
Office of Human Resources Management
One Commerce Plaza, Suite 301
Albany, NY 12257
Email: NCE.Notifications@dfs.ny.gov
Fax: (518) 402-5071

All candidates that apply may not be scheduled for an interview

AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS

Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.