Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleOffice Assistant 2-Keyboarding
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37507 to $46103 Annually
Minimum Qualifications • Must be currently permanent in the title of Office Assistant 2 Keyboarding; OR
• Must be active and reachable on the appropriate Civil Service eligible list for Office Assistant 2 Keyboarding; OR
• Must be eligible for 70.1 transfer in a designated title determined by the New York State Department of Civil Service (must also be within two grades of targeted title). Must take a performance exam to demonstrate keyboarding skills, if you have not held an Office Assistant 1 position.
• Qualified for Provisional Appointment to an Office Assistant 2 Keyboarding.
(Must have one-year permanent service as an Office Assistant 1. If previously did not hold an Office Assistant 1 position, the applicant must take and pass a performance exam to demonstrate keyboarding skills.)
NOTE: Provisional appointments will only be considered if there are insufficient In-Title and/or Civil Service List Candidates.
Duties Description POSITION DESCRIPTION: The Office Assistant 2 (Keyboarding) will report to the SOO Director or their designee and will provide clerical and office support to professional staff assigned to the Metro DDSO Quality Management Department and is the initial point of contact for the Director of Quality Management.
The functions performed are unique to this position. The Metro DDSO Office Assistant 2 Keyboarding’s function is to provide clerical and office support to professional staff assigned to the Metro DDSO Quality Management Department and is the initial point of contact for the Director of Quality Management.
PRIMARY DUTIES AND RESPONSIBILITIES:
• Assistance and Data entry for Incident Management reportables and Allegations of Abuse.
• Compile information and type reports for Plans of Corrective Actions to be provided to Division of Quality Improvement
• Compile information and type lists related to Administrative on Duty (AOD) functions.
• Working knowledge of computers, Windows XP, Microsoft Word, Outlook and willingness to learn other computer programs.
• Exercise judgment and answer general questions related to the functioning of the office.
• Maintain office equipment and systems and telephone for servicing of these systems when required.
• Answer telephones, screen calls, take telephone messages. Greet the public and employees n a courteous manner and provide answers and direction as appropriate.
• Schedule meetings with proper notification and attend meetings for the purpose of recording minutes as needed.
• Prepare correspondence and reports and communicate effectively with people on the phone and in person.
This position will be subject to additional duties related to the Quality Management Department.
Additional Comments Please note:
• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-9689 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer
Some positions may require additional credentials or a background check to verify your identity.