Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at

Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 05/15/18

Applications Due05/31/18

Vacancy ID53345

AgencyChildren & Family Services, Office of

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $45213 to $56793 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Rensselaer

Street Address 52 Washington Street, West Building

City Renssealer


Zip Code12144

Minimum Qualifications One year of permanent competitive service as an Program Aide OR eligible for 70.1 transfer.

Duties Description This position is assigned to the Bureau of Legal Affairs, Employment Law Unit and Information Technology Law Unit. The Bureau of Legal Affairs is charged with providing legal advice and guidance to the Agency. As part of the Bureau of Legal Affairs, the Employment Law Unit (ELU) provides legal advice and guidance to the Agency in the areas of discrimination law, reasonable accommodation, and labor and employment law. As part of the Bureau of Legal Affairs, the Information Technology Law Unit (ITLU) provides legal advice and guidance to the Agency in the area of technology.

The incumbent will handle a large variety of paraprofessional duties, will need to work closely with the professional staff of the Bureau, and of other Agency offices, and handle a variety of assignments professionally. The incumbent will be required to work cooperatively with a large variety of personnel both inside and outside the Agency (at other Agencies, the Executive, the legal community, and the private sector). Demonstrated strong verbal and written communication skills are required. Additionally, the incumbent must be able to use Microsoft Office with ease, as well as the various tool utilized by ELU and the ITLU on Sharepoint.

Specific Responsibilities are:
-Track ELU and ITLU assignments and data, create attendant reports for management.
-Receive, review and track complaints in the ELU. Create attendant reports regarding these complaints for management.
-Prepare and edit draft correspondence and other documents.
-Create and maintain filing system.
-Prepare and edit policies and procedures.
-Maintain calendars for professional staff and schedule meetings, conference calls and hearings.
-Contact hearing officers, facilities, court reporter, attorneys and witnesses to determine availability and to schedule New York State Section 72 hearings. Facilitate all administrative aspects of the holding of the hearing.
-Provide phone coverage in ELU and ITLU.
-Maintain an understanding of the areas assigned to ELU and ITLU, and provide operational input.

Additional duties will be discussed in detail during the interview.

Some positions may require additional credentials or a background check to verify your identity.

Name New York State Office of Children and Family Services

Telephone 518-473-7936

Fax 518-474-0017

Email Address


Street Bureau of Personnel, EOA #18-359 MED

52 Washington Street, 231 North

City Rensselaer

State NY

Zip Code 12144


Notes on ApplyingQualified candidates should send a resume and cover letter giving the Title, Location, and EOA Number of the position being applied for. Please provide your email address and your work, home and cell phone numbers. In order to qualify you for the position when you have current or prior New York State employment, you may be contacted by OCFS Personnel for your social security number to confirm your employment history.

Printable Version